SIMILARITIES & DIFFERENCES IN RECEIVING UNITS AT COLUMBIA & CORNELL
1. Ordering and receiving of firm ordered material is located in the Order and Receiving unit (OAR) at Columbia. Receiving is more disperse at Cornell.
2. Columbia and Cornell receive invoices for firm ordered material via EDI. Cornell more so in this area, however Columbia is adding vendors on an ongoing basis.
3. Columbia's Monographs Acquisitions Services (MAS) Librarians approve invoices in Voyager. Cornell's Receiving & Documents unit routes pending invoices to their accounting unit for approval.
4. Cornell's Receiving & Documents unit processes government documents, Columbia does not.
5. Cornell receives and does check-in for serials, Columbia does not.
6. Columbia's OAR unit orders and receives back-issues of serials, Cornell does not.
7. Both Columbia and Cornell catalog (input) firm order and approval books in their respective receiving units. However, Cornell's Receiving & Documents unit inputs (fastcats) a large volume of material and Columbia's OAR unit has 1 FTE doing limited cataloging.
8. OAR orders new serials and routes to Serials Processing Services (SPS) for new serial cataloging. Cornell's new serials are ordered and received in the Serials Management unit and fastcat based on certain criteria.
9. Columbia and Cornell have designated shelves for selectors to review approval material.
10. Columbia and Cornell utilize vendor-generated bibliographic records for approval material.
11. Columbia waits until vendor records have loaded before prepping approval material for selector review area. Cornell preps and places material on selector review shelves upon receipt and loads records after review.
12. Columbia utilizes shelf-ready for designated approval material from its main domestic vendor. Cornell does not.