DEPENDENCIES & LIMITATIONS - RECEIVING UNITS – COLUMBIA & CORNELL
Columbia:
1. Reliant on Library Information Technology Office (LITO) for loading of vendor-generated bibliographic records for approval and firm order books.
2. Reliant on LITO for setting up Electronic Data Interchange (EDI) for ordering and invoicing with vendors.
3. Must wait until vendor-generated records load before approval material can be prepared for selector review.
4. Except for one 1 FTE, cataloging takes place outside of Order and Receiving Unit (OAR).
5. Reliant on selectors to review, select, and assign fund codes to material before approval invoices can be paid.
6. Internal accounting constraints slow invoice processing especially for approval material at the beginning of a new fiscal year.
Cornell:
1. Approval of invoices in Voyager takes place outside of receiving unit.
2. Getting cooperation from selectors to review their material so invoices can be paid and the material can be moved on to the Inputting Department.
3. When funds are depleted invoices have to be held while waiting for the selector to supply a replacement fund.
4. EDI connections are set up in Batch Processing.
5. Retrieving of EDI files for invoices via LSTools is set up in Batch Processing which they hope to soon have automated.