You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 39 Next »

The instructions below are very basic. The "WebEx Meeting Center Users Guide" is 426 pages long and includes four different ways to join a meeting. Yikes! This document covers the most common way to schedule and join a meeting. For more information, check out the full user guide. CIT's WebEx information page is also useful.

Cornell's WebEx site is available at http://cornelluniversity.webex.com.

Within the Meeting Center, you will find features that include file, application, and desktop sharing, audio and video sharing, whiteboards, the ability to pass presenter status to any attendee, meeting recording, and more.

If you are hosting an event, please try the Event Center. If you are hosting a training session, please try the Training Center. More information about both is available at CIT's WebEx information page.

For Mann Library users, please note that unlike GoToMeeting you do not need to reserve WebEx in Outlook. The Cornell account allows us to have multiple users of WebEx at one time.

Meeting Center
Schedule a Meeting
  1. Go to http://cornelluniversity.webex.com.
  2. Select the Host a Meeting option.
  3. Login with your netid and password if prompted.
  4. Select the Schedule a Meeting option. For a one-off meeting use the page presented. For recurring meetings, use the Advanced Scheduler which is available at the top of the page.
  5. Type in the Meeting Topic, Date, Time, etc.
  6. In the Attendees box, type the email addresses of all of the people you want to invite. (There is a Use address book option, but you need to load your Outlook address following the instructions below.)  You may also just have the email sent to you and then you send it on within Outlook.
  7. Select how you want the audio portion of the meeting to be handled via the Audio conference option. If you chose WebEx Audio your attendees have the option of using VoIP or calling a phone number (the meeting code is provided in the invitation email). If you want to use a different conference calling service or just call directly to each other, select the Other Teleconference service option (which is the default). Please note that there is an additional cost to Cornell associated with using the toll-free numbers provided.  (WebEX Audio includes global toll-free phone numbers, but the coverage is not complete. For example, South Africa is the only country in Africa that is covered.)

Important Note: If an attendee will be using a mobile device such as an iPad or iPhone, do NOT use the "Use VoIP only" option. They will not be able to connect to the audio unless "WebEx Audio" is selected. Also, meetings may not be initiated from mobile devices. You may only join meetings.

Edit a Meeting
  1. Go to http://cornelluniversity.webex.com.
  2. Select the My WebEx option which appears at the end of the bar on the top of the page.
  3. Login with your netid and password if prompted.
  4. Click on the Topic link for the meeting you want to edit.
Start the Meeting
  1. Go to http://cornelluniversity.webex.com.
  2. Select the My WebEx option which appears at the end of the bar on the top of the page.
  3. Login with your netid and password if prompted.
  4. Click on the Start link at the end of the entry for the meeting you want to start.
  5. You will see a white screen with 3 options.
    1. Select the Audio Conference option to join the audio portion of the conference.
      1. If your chose WebEx Audio for the audio portion of your conference, you have two options: Use Phone and Use Computer for Audio. To use the phone option, simply call the number provided in the email you received upon scheduling the meeting. You will be prompted to enter the Access Code (also provided in the email) and the Attendee ID Number (which is the Host Key from the email if you are the host and nothing if you are just an attendee).
      2. If you chose *Other Teleconference service" for the audio portion of your conference, you will be reminded of the instructions provided to get connected.
      3. If you chose *Use VoIP only" for the audio portion of your conference,
    2. Select the Invite & Remind option if you need to invite people at the last minute or remind attendees to join in.
    3. Select the Show My Desktop option to display your desktop to the participants.
  6. While the meeting is in progress, there will be a tool bar on the top of the screen for you to control the meeting. Within this tool bar you can stop showing your screen, record the meeting, chat with one or all participants, annotate the screen, see who is participating, etc.
  7. To show your video, select the Particpants option from the tool bar and then click on the video camera icon to the right of your name.
  8. To display a participants screen or allow a participant to annotate your screen, select the Particpants option from the tool bar and then drag the blue and green ball to the line containing the name of the person who will be taking over control.
  9. To end the meeting, select the pull-down menu from the tool bar and chose End Meeting.

Important Note: The first time you host/attend a meeting, you will be asked to install a plug-in.

Join a Meeting
  1. Follow the instructions in the email you received.
Load the Address Book
  1. Add https://cornelluniversity.webex.com to your trusted sites if you are running Windows 7. (Follow these instructions to add a trusted site.)
  2. Select the My WebEx option which appears at the end of the bar on the top of the page.
  3. Select the My Contacts option.
  4. Chose to Import your contacts from Microsoft Outlook.
  • No labels