WebEx Instructions

The instructions below are very basic. To learn more about WebEx, please visit CIT's WebEx information page.

Cornell's WebEx site is available at http://cornelluniversity.webex.com.

Within the Meeting Center, you will find features that include file, application, and desktop sharing, audio and video sharing, whiteboards, the ability to pass presenter status to any attendee, meeting recording, and more.

If you are hosting an event, please try the Event Center. If you are hosting a training session, please try the Training Center. More information about both is available at CIT's WebEx information page.

For Mann Library users, please note that unlike GoToMeeting you do not need to reserve WebEx in Outlook. We are allowed to have multiple users of WebEx at one time.

Meeting Center

Schedule a Meeting

1. Go to http://cornelluniversity.webex.com.
2. Select the Host a Meeting option.
3. Login with your netid and password.
4. Select the Schedule a Meeting option,
5. Type in the Meeting Topic, Date, Time, etc.
6. In the Attendees box, type the email addresses of all of the people you want to invite. (There is a Use address book option, but you need to load your Outlook address following the instructions below.)  You may also just have the email sent to you and then you send it on within Outlook.
7. Select the how you want the audio portion of the meeting to be handled via the Audio conference option. If you chose WebEx Audio your attendees have the option of using VoIP or calling a phone number. If you want to use a different conference calling service or just call directly to each other, select the Other Teleconference service option. (WebEX Audio includes global toll-free phone numbers, but the coverage is not complete. For example, South Africa is the only country in Africa that is covered.)

Important Note: If an attendee will be using an mobile device such as an iPad or iPhone, do NOT use the "Use VoIP only" option. They will not be able to connect to the audio unless "WebEx Audio" is selected. Also, meetings may not be initiated from mobile devices. You may only join meetings.

Edit a Meeting

1. Go to http://cornelluniversity.webex.com.
2. Select the My WebEx option which appears at the end of the bar on the top of the page.
3. Login with your netid and password
4. Click on the Topic link for the meeting you want to edit.

Start the Meeting

1. Go to http://cornelluniversity.webex.com.
2. Select the My WebEx option which appears at the end of the bar on the top of the page.
3. Login with your netid and password
4. Click on the Start link at the end of the entry for the meeting you want to start.
5. You will see a white screen with 3 options.
   1. Select the head phones icon to start the audio portion of the conference.
   2. Select the Show My Desktop option to display your desktop to the participants.
6. While the meeting is in progress, there will be a tool bar on the top of the screen for you to control the meeting. Within this tool bar you can stop showing your screen, record the meeting, annotate the screen, see who is participating, etc.
7. To show your video, simply select the Particpants option and then click on the video camera icon by your name.
8. To display a participants screen or allow a participant to annotate your screen, ________________________________.
9. To end the meeting, _____________________________________________.

Important Note: The first time you host/attend a meeting, you will be asked to install a plug-in.

Join a Meeting

1. Follow the instructions in the email you received.

Load the Address Book

1. Add https://cornelluniversity.webex.com to your trusted sites if you are running Windows 7. (Follow these instructions to add a trusted site.)
2. Select the My WebEx option which appears at the end of the bar on the top of the page.
3. Select the My Contacts option.
4. Chose to Import your contacts from Microsoft Outlook.