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As I receive questions about how to do certain things within Outlook, I will post the how-to below.

Outlook Contacts

Import Contacts From Excel

How to Videos
Part 1 - Import into Contact Folder:  http://screencast.com/t/aMHpwVyYO6uP
Part 2 - Move contacts from Folder to Contact Group: 

  • Save Excel file as tab delimited text file
  • Right click on your contacts and select "New Folder" and type in a folder name
  • Select new folder then click on "File" -> "Import" -> "Open"
  • Select "Import from another program or file", click "Next"
  • Select "Tab Separated Values (windows), click "Next"
  • Click Browse and select the text file you saved, click "Next"
  • Make sure the Outlook folder name you just created is selected, click "Next"
  • Click the "Map Custom Fields" button and go through and let Outlook know which headers in Excel go with the headers in Outlook (see how-to video for examples)
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Forward A Contact or Contact Group To Another Outlook User

How To Video:  http://screencast.com/t/JX61t4vcJv

  • Open Contact or Contact Group
  • Click on "Forward"...Select as "As An Outlook Contact"
    • This will open a new e-mail with the contact as an attachment that can easily be saved into another person's Outlook contacts.

Forward A Contact or Contact Group to A Non-Outlook User

How To Forward: http://screencast.com/t/Io9WuPeR4oTB
How To Open .txt file in Excel:  http://screencast.com/t/euMiMdiXq8OI

  • Open Contact or Contact Group
  • Click on "Forward"...Select as "In Internet Format (vCard)"
    • This will open a new e-mail with the contact information as an attachment in a tab delimited text file which can be opened in Notepad or in Excel.

Save A Contact or Contact Group

How To Video: http://screencast.com/t/djRooGRkWSBU

Looking to save a contact into your Outlook contacts that someone has sent you?

  • Double click to open the contact from the e-mail message
  • Click on "File" in the upper left of the window
  • Under "Info", Click on the "Move to Folder.." button, select "Copy to Folder"
  • Contacts should be highlighted.  If not highlight contacts and click "Ok"

Please note:  As with any program, there are always several ways to accomplish the same task.  Personally, I like to drag and drop my contacts in and out of messages because it's the easiest and quickest way for me.  So I'll show you my alternative (it is also a fast way to send multiple contacts/contact groups):

                Sending: http://screencast.com/t/mef0Ou2h62h

                Saving: http://screencast.com/t/bLYXaIt0GL OR http://screencast.com/t/H7oqTOkgY2

Share All of Your Contacts

Are you looking to be able to share all of your contacts with another person?  Or are you looking for a way to share your contact information in such a way that the other person can immediately view any changes made?  Or if you allow it, make changes to your contacts for you? 

You can grant permission to other people within Cornell to view, modify, or add contacts that you have saved in Outlook.  It works in the same way that you share your Outlook calendar with them. 

How-To Instructions:  http://office.microsoft.com/en-us/outlook-help/share-a-contacts-folder-with-others-HA010355056.aspx

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