LESSONS LEARNED WORKING GROUP
WRAP-UP SESSION
08/04/2009
MEETING ATTENDEES: Greg Bronson, RJ Davies, Jean Gustafson, Stephanie Herrick (co-Facilitator), Butch Labrecque (co-Facilitator), Greg Menenski, Christine O'Brien, Ron Parks, Andy Slusar, Lisa Stensland, Casper Vanwyk
Agenda:
- Agenda/Mtg Objectives Review
- Facilitation Team Recap
- Shared Outcomes Recap
- Best Practices Recap
- LLWG Recap
- Shared experiences and reflections on our original list of Lessons Learned "problems"
- Closing Remarks
MEETING OBJECTIVES
- Closure to the year-long (calendar time) effort
- Understand state of group output
- Opportunity for group sharing
- Do actual LL'ed on the LLWG approach itself
- Review original parking lot items
SUBTEAM REPORTS
See Tools > Attachments to download the PowerPoint presentation ( LLWG presentation Summary 2009-08-04.ppt ) summarizing the three subteam's final deliverables.
LLWG RECAP
See Tools > Attachments to download the Excel spreadsheet (LLWG themes and topics.xls) summarizing the results of the LLWG Survey into Themes and Topics. While there were half a dozen themes of feedback, the major positive themes were Learning and Networking; the major obstacle theme was Commitment. Since meeting attendees felt that the LLWG was high value, we drilled down into Commitment and asked "when would the approach of using a working group approach work best"? We came up with the following:
- You can use facilitation to prioritize work and allow people to self-select on what they work
- There are limited time pressures; deadlines are self-imposed and can be flexible/renegotiated
- All participants are knowledgeable about the topic
- All participants are direct beneficiaries of the outcomes (so they "want to" vs "have to")
- When the time allocated is finite (you will lose people's attention if it goes on too long)