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See the example below:
After saving, attach the invoice and send to libacct@cornell.edu with the vendor name in the Subject line along with “Invoice” and the invoice number. For example “Amazon Invoice# 12345”.
Accounting has set up a shared folder for LTS & Finance & Budget – FBO-LTS (X:\FBO-LTS).
Within the shared drive, there are 4 folders:
- Invoices for processing
- Invoices for wire transfer payment
- Procurement card invoices
- Invoices needing corrections
Please submit the invoices in the following format:
- Vendor name – Inv # - net id
If you’re paying an e-resource invoice that requires approval by Liisa or Jesse, you should send - submit the invoice along with a copy of their email approving the invoice and send that as well.
payment as:
- Vendor name – Inv # - net id – approval
For those of us with pcards, Library Accounting has informed us that we are allowed to bring them home. When making a pcard payment, we should follow the same guidelines. Save the receipt and edit it in Adobe using the add text feature to add “LTS Receiving, the date, your initials and the Voucher Number”. In the subject line, you should indicate that it was paid using pcard (ex. EBSCO Invoice# 1234 – paid with pcard). When prompted by central accounting to upload the receipt into the Pcard Portal, send the same file you sent to Accounting previously.