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- The IR subgroup will be focusing their attentions on on identifying functional and resource requirements for Hydra development, since CUL is committed to that development.
- Potential challenges were discussed, along with the history of the development to date, including Blacklight. Timelines were discussed, with three years being put forth as the time needed to develop a system to handle new repository projects. Migration would likely take longer, to ensure that extant user needs were being effectively met. The importance of how this would interact with the larger discovery environment was discussed. When thinking about costs and timelines, plans must include migration, implementation, oversight, assessment, not just development.
- CALS-CHE is not at the moment going to be a Hydra/Sufia pilot, but Agriknowledge is. Development there is proceeding well.
- The need for increased communication, as well as staff support and buy-in, was mentioned. This communication should not only focus on why we've chosen this path, but how we're going to be proceeding.
- The need was expressed for service agreements covering new repository services, covering development, maintenance, and ongoing tech support.
- Overall, the importance of stakeholder involvement throughout development and implementation was stressed.
- An offer has been made by bepress for a CUL-wide contract, which has impacted the work of the IR group. The group talked about the formation of a second subgroup to specifically address the question of consideration of bepress as a “bridge” IR for new collections that need a home before Hydra is ready to take on new content. Interested parties should reach out to Jim and/or Wendy.
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April 30, 2015 Agenda
- Report back from meeting with LEG
- Report back on user stories progress
- Updates from committee members
- Continued discussion of ongoing strategies for RepoExec
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March 19, 2015 Agenda
- General updates and announcements
- eCommons & Weill (David Ruddy)
- RepoExec evaluation and discussion (Oya Rieger)
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January 26,
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2015
"I am happy to report that the subgroup dedicated to producing user stories for IR-style digital repositories has completed a draft of said stories for your perusal. I'd like to thank Wendy, Jenn, Simeon, Jeff, Mark, and David for all their hard work on this! The project could not have happened without them.
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Updates:
- ARTstor/Shared Shelf is putting together an IIIF (International Image Interoperabilty Framework) shared interface which will allow Cornell users to better assemble and deliver collections.
- The Mann Sufia-Hydra pilot is proceeding, with a focus on TEEAL and Agri Knowledge. Communication with the broader developer community is identifying which areas will require internal development, and where we can leverage work done by external developers to meet our needs.
- Also on the Mann front, Cooperative Extension patrons are contacting Mann to be involved in the CALS-CHE repository work. The repository committee is currently looking at moving material from Locale to eCommons, and EBSCO has contacted them about accessing at least the metadata from the CHLA collections.
- Work continues on migrating Law collections into HathiTrust. Unfortunately, the first collection looked at encountered copyright difficulties which will likely prevent migration, so work has begun on a collection of trial pamphlets. Later, the sprint structure for this work will be formalized.
- Collective bargaining agreements digitized through a NHPRC grant have begun being uploaded to DigitalCommons@ILR, and reports from the Center for Hospitality Research have been added to the Scholarly Commons at SHA.
- A task force is being formed to work with stakeholders on the process of decommissioning Luna.
- A small group has also been formed to handle the upgrade of eCommons to DSpace 4.8 or 5.0.
- Steven Folsom's digital scholarship fellowship is proceeding well. THere was particular discussion of an Spotlight, an application in the Hydra family.
Digital repository user stories
There was a discussion of the digital repository user stories document (see attached), which was prepared by Jenn Colt, Jim DelRosso, Wendy Kozlowski, Jeff Piestrak, David Ruddy, Simeon Warner, and Mark Williams. The next steps for this process will be preparing versions of the user stories list -- likely in Access or Excel -- that can be used to evaluate DSpace, Sufia-Hydra, and Digital Commons, determining who is best positioned to perform those evaluations, and setting up a timeline for those evaluations.
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November 17, 2014
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- Chris Manly will talk to us about security issues surrounding repositories at Cornell.
- David Ruddy will give us an update on eCommons
- Discussion of how collections are prioritized for Hydra
- Report on the RepoExec presentation at R&O
- Report on the activities of the IR subgroup
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The subgroup is currently bringing all the users stories into a consistent format, reaching out to more stakeholders to get more stories, and working on organizing those stories in a way that will make them usable for evaluating various repository solutions and practices.
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October 27, 2014 Agenda
- Jean Pajerek will talk about Law's implementation of Selected Works
- Mary Ochs will update everyone on the work of the CHE-CALS Sufia-Hydra pilot group
- Jim DelRosso will give an update on what the digital repository user needs subgroup is working on
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September 22, 2014 Agenda
- Report from the Mann Repositories Group: Mann Library has been making strides in establishing a digital repository; Mary Ochs and others from Mann will share with RepoExec what they're working on and where they're at with it.
- Report from the Hydra Pilot Group: Similarly, the Hydra pilot group has successfully migrated the Southeast Asia Visions Collection from DLXS to Hydra, and developments there have are highly relevant to the work RepoExec is doing. Danielle Mericle will report on their work.
- Discussion of content subgroups: Attached please find the current draft of the content subgroup responsibilities. The first two items of discussion will inform what our subgroups will focus on, so I hope to wrap up with designating those areas of focus, and approve the description of responsibilities. Interested people can then volunteer via email.
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August 25, 2014 Agenda
- Oya and Dean will not be in attendance.This is not a meeting that will be open, generally, nor am I sending this agenda to CU-LIB.
- We will be discussing the purpose of RepoExec: not just the charge, but also what's been accomplished thus far, and where we need to go next. It has been discussed before, but considering what came up towards the end of last meeting and other conversations that have occurred since, it's clear that we still need to achieve some resolution.
- While the functionality team will discuss what we've been working on, it will be in the context of the aforementioned discussion of purpose.
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June 30, 2014 Agenda
- Ohio State University Library Digital Initiatives Program: Gail brought this to our attention, and it seems very relevant to our committee's work. The Ohio State University Library created a Strategic Digital Initiatives Working Group to tackle a similar set of issues to those we're facing, and that group's work has resulted into a poster (see attached) and a set of guiding principles (detailed here and here). We'll start our meeting by the OSUL work, as well as what areas are relevant to the work of RepoExec. (I've See also attached CUL's now somewhat older Operating Principles for Digital Assets as a potential point of comparison.)
- Repository Functionality Working Group: This subgroup -- consisting of Danielle, Wendy, Michelle, Melissa, and me Jim -- will discuss the progress we've made on constructing a framework for describing CUL repositories. We'll also have some questions for the committee as a whole.
- Talking shop: The remaining time will be dedicated to committee members describing their current projects.
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April 22, 2014 Agenda
- Repository Functionality Working Group: The group met earlier this week, and put together a plan of action for the coming weeks/months. We'll present that plan to the full committee for feedback.
- What we're working on: Jean Pajerek, Melissa Wallace, and Michelle Paolillo will speak about the repository-related projects they're currently engaged in.
- Open floor: With the time remaining, the floor will be opened for general feedback and questions, or for other committee members to report on their current projects.
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Jim DelRosso will find times for the next Functionality Working Group meeting, and the next meeting of RepoExec as a whole. The next RepoExec meeting will include a report from the Functionality Team, and more reports from members on their current projects.
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February 6, 2014 Agenda
- RepoInventory: I've attached a copy of the current version. Wendy, Michelle, Jason, and Jim will discuss our methodology, as well as the grey areas that remain. We will also answer questions that you may have about the survey.
- Next steps: The survey is meant to be a jumping off point for further exploration and recommendation, and that's where I'd like to focus our energies tomorrow. I think splitting into working groups to focus on areas such as preservation, access/discoverability, service commitments, etc., will be the best way to spend the next couple of months. It's my hope that we can determine what those groups will be, and have at least an informal sense of their charges, by the end of the meeting. As with the survey, the actual lineups can be determined via email.
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January 6, 2014
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Agenda
1. Answer discussion questions (round robin)
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