Scope: This document outlines the special actions for adding additional extra copies of books to either the same collection as the previous copy (added copy), or to a different collection (added location). It applies only to materials that can be fast-cataloged, per the criteria outlined in LTS Procedures 4b and 4c.
Procedure 3c.
Date last reviewed: 09/01/21
Date of next review: March 2022
A. Added Copy: When a selector decides to add additional copies of a book to a particular library location that already holds 1 or more copies.
...
B. Added Location: When a selector decides to add an additional copy of a book to a location OTHER than that of the previously-held copy or copies.:
- Search the Instance in FOLIO. There should be a Holdings already visible for the previous copy.
- Click the large "Add Holdings" button
...
4. In the Holdings Notes section, add the Transaction Data note with for the Added location transaction, making sure to click the Staff only box after the Note field. The MACRO to do this automatically is ,,l (comma comma L)
5. Click Save and close,
...
9. Write the call number in the book as normal, with the location code at the top, and without any copy numbers at the end.
C. CUL Libraries that take Added Location items by default:
In most cases, CUL will not duplicate or add items similar to those already held in the collection (e.g. newer printings of identical content). Below is a list of libraries that are exceptions to this rule, and will accept items to their collections that may duplicate other items in the CUL collection.
- Africana
- Conservation
- Rare items (any RMC location, or any location with ",rare" as a sub-location)
- Vet