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Overview: LC practice should be followed by CUL catalogers as much as possible. This document is meant to supplement and clarify LC guidelines, as well as to provide CUL-specific instructions.

Contacts: Sarah Ross   Pam Stansbury,Laura Daniels

Unit: Cataloging

Date last updated: 08/0608/152019

Date of next review: August 20162021

OCLC review: compatible, 11/15/2019

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Scope
      Classifications shelved in Olin and Uris
      Obsolete and locally invented class numbers
      Materials out of scope
      Classifications located in Annex
          Kroch
          ILR

Call numbers: General Considerations
Cuttering
      General considerations   
      Subarrangement by main entry  
      Established Cutters or Cutters limited by LC convention  
            Topical Cutters in the narrow sense
            Cutters specified in the classification schedules but not established
            Topical/geographical Cutters as part of the classification
             Creating Cutters when LC Cutter Table cannot be used
     Double and complex Cuttering: Biography and criticism
            Creators of literary, artistic and musical works
                   Individual artists, A-Z
                                   Ancient Greek and Latin authors  
            Literary works: Cuttering for words beginning with "A" when cuttering begins at "A6"
            Individual biography
            Biography and criticism of literary authors, Z5-999
Dates in Call Numbers
  Multivolume works  
  Congressional hearings  
   Continuing resources
Series
  Series classed together and series classed separately
  Series classed together vs. multivolume monographs
Volume Enumeration
  Multivolume monographs
  Series classed together
Letter extensions in existing call numbers
Oversize Notation
  General rule
  Exceptions  
  Adding the oversize symbol
Filing Shelflist Temps & Using CLAMSS
  Appendix
  Cutter Sanborn Cutters and LTS Olin Historical Practices
  When to use pre-October 1997 practice for cuttering
  Using pre-existing Cutter Sanborn cutters on new items  

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A A

Scope

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   A1 A1

   Olin and Uris Library: A-P classification shelved in Olin ; Q-Z shelved in Uris Library.
   

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   A2 A2

   Obsolete and locally invented class numbers

   As a general rule, do not use obsolete or locally invented class numbers. For later editions of works originally classified at these numbers, use the call number of the earlier edition OR assign a new, valid call number, whichever is easiest. If all works by an author previously processed at Cornell are in the cancelled ranges of PR for Canada, Australia, New Zealand, India or Africa, you have the option of continuing to use that classification.

   Historically, LTS Olin catalogers constructed skeletal call numbers consisting of classification letters for the areas of law not yet developed by LC and added a cutter for the main entry. These call numbers should now be used only for later editions of works originally classified at the skeleton K numbers.

   See Call Number Examples    for the format of a skeletal call number.

   
   

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   A3 A3

   Materials out of scope

   Do not use this procedure to classify and shelflist the following types of materials:

     

   Category	Comments
   Accession numbers	Some types of materials (e.g. microforms, videorecordings, and sound recordings) are assigned "accession type" numbers at certain locations. When assigning accession numbers, catalogers should use the automated media shelflisting system, CLAMSS. See also  LTS Procedure

   #24

   #20 , Computer Disk Processing, LTS Procedure

   #33

   #26, Processing Videorecordings, LTS Procedure

   #17

   #14 , Sound Recordings Processing and LTS Procedure

   #28a

   #23a , Microform Processing for details.
   Archival materials	RMC and Kheel Center use local classification systems.
   Congressional hearings	See Exception in LTS Procedure #4
   Cornell theses	See LTS Procedure

   #16

   #12 , Theses Processing
   Materials eligible for fast processing or fast cuttering	Refer to the

   Fastcat

   Fast-Cataloging -FOLIO (

   LTS

   Procedure

   #4

   #3C) and Non-Fastcat Copy Cataloging (LTS Procedure

   #35

   #27) procedures as appropriate.
   Selected materials in GV1580-GV1799.4 (Dance), M (Music)	Call numbers in the range GV1580-GV1799.4 should not be added to the Olin collection, but rather should be cataloged for the Music Library. Also for Music Library, see exception for certain call number

   ranges

   range in LTS Procedure

   #4

   #3b.. Books classed in GV and M/ML in vernacular Asian languages (e.g. Tagalog, Indonesian, Chinese) should be cataloged for Kroch Asia. All materials in the scores format are sent to Music Library regardless of the language of the text.

   
    

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   A4 A4

   Classifications located in Annex

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A4b A4b

b. The default location for default for all K classifications for Asia collections is to catalog them directly for the Annex.

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   C1 C1

   General considerations  
   
   • In general, create new main entry cutters using the LC Cutter Table . Refer to Call numbers: General considerations   (above) as needed. You may also use the Cutter Sanborn Table in some cases. Refer to Cutter Sanborn Cutters and LTS Olin Historical Practices in attached Appendix. Exception: RMC catalogers continue to use the Cutter-Sanborn tables for Cuttering all monographs that use LC classification.
   • Generally use at least two digits for a Cutter for main entry. (This differs from LC practice, where one digit book cutters are sometimes used.) This practice also applies when the main entry is a title.
   • If using the Cutter Sanborn table and historical practices , prefer one digit in an additional Cutter for title (i.e., not a Cutter for a title as main entry as in the previous paragraph) unless there is a conflict (e.g. P-PZ Table XL: Separate works. By title).
   • Prefer one digit for any other type of cataloger-supplied Cutter, but you may choose to use two digits, even in cases where there is no conflict, in order to avoid possible future conflicts (e.g. By city, A-Z).

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   C2 C2

   Subarrangement by Main Entry  
   
   • Uniqueness: Generally, an item is given a unique call number by the addition of a Cutter for the main entry, also known as a book Cutter. The main entry may be a personal name, corporate name, title, or uniform title.
   • No additional subdivision by main entry: Most class numbers (including combinations of a class number plus one or two topical or geographic Cutters) should be further subarranged by main entry, although the schedules generally do not explicitly tell the cataloger to do this. However, if the schedule specifies subdivision "by date", there should not be any additional subdivision by main entry. Do not add an additional Cutter for main entry (nor expansion digits if there are already two Cutters).

     Example: By date of election: JK1968 |b 2000 (for the 2nd work published in 2000, use JK1968 2000b) See section on letter extensions in existing call numbers.)
                     Censuses, by date: HA944 |b 1991
     

   • Subarranged by date and main entry: In certain rare places in the LC schedules, the class number may be followed by the original date of publication or event, subarranged by author with a further date to indicate date of publication.

     Example: By original date of publication, then by author, with a further date for current date of publication: GV722 1904 |b .M38 2005

   • Expansion of second cutter: A call number may not include more than two Cutters (except for maps and atlases in the G schedule). If the schedule specifies two geographic and/or topical Cutters, items should be subarranged by main entry by the expansion of the second Cutter (addition of digits to the geographic or topical Cutter to represent the first letter(s) of the main entry). The additional digits are based on the "expansion" line of the LC Cutter Table (modified as necessary to avoid shelflist conflicts).

     Example: Katz, Elaine N. A trade union aristocracy. HD6870.5.Z8 T74 1976
     T7 is for TransvalTransvaal; the cutter is extended with 4 for Katz
     
     

   • Preferred Shelflist Order--Individual Authors: When works of an individual author are filed in a single class number, they are arranged in the order given in the Subject Cataloging Classification & Shelflisting Manual (SCMCSM): Shelflisting, G60. The most common application of the Preferred Shelflist Order--Individual Authors occurs when someone writes two different works on the same topic.
     

     Example: HF5549.5.D7 F39 1999 (Fay, John. Drug testing)
                     HF5549.5.D7 F394 2000 (Fay, John. Workplace intervention)

     In cases where the work arriving second happens to file alphabetically before the first work, the cutter is adjusted to preserve alphabetical order by title:

     Example: HF5549.5.D7 H639 1997 (Hoffmann, John P. (John Patrick), 1962-  An analysis of worker drug use and workplace policies)
                     HF5549.5.D7 H64 1996 (Hoffmann, John P. (John Patrick), 1962- Drug use among U.S. workers)
     

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   C3 C3

   Established Cutters or Cutters Limited by LC Convention  
   

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     C3a C3a

     Topical Cutters in the narrow sense -- e.g. "Special subjects, A-Z", "By subject, A-Z", etc.

     Current LC practice is to establish all topical Cutters of this type . (See SCM: Classification, F350)(See CSM: Classification, F350).  LTS catalogers, this means that you cannot make up a topical cutter yourself!
     

     It is no longer LC practice to use a representative sample of topical Cutters preceded by "e.g.". Ignore any remaining occurrences of "e.g.", and consider the Cutters that follow them to be established.

     In case of conflict, a topical Cutter established in a schedule takes precedence over a Cutter from any other source. In rare instances , (for example, if a new classification is being proposed in conjunction with an original SACO proposal, or in ECIP cataloging), it may be desirable to submit a classification proposal to LC.  Start here: http://classificationweb.net/Menu/proposal.html and ask NACO/SACO coordinator for further help as appropriate.
     

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     C3b C3b

     Cutters specified in the classification schedules but not established  

     Personal names (except those literary authors required to be established by SCMCSM: Classification, F632; CUL catalogers almost never submit this type of classification proposal to LC)
     Corporate names
     Geographic names
     Names of languages (when a topic is subarranged by language)
     Titles of individual works (except for literary works required to be established by F632)

     Includes the captions: "Biography: Individual, A-Z", "Individual artists, A-Z", "Individual firms, A-Z", "By region or country, A-Z", "Other cities, towns, etc., A-Z", "By language, A-Z", etc.

     Instructions to subdivide by these types of Cutters are given in the schedule, but generally the Cutters themselves are not given. It is not necessary to establish them.

     Occasionally, Cutters of these types are given in the schedules. In case of conflict between the schedule and the LTS Olin shelflist, follow the schedule.

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     C3c C3c

     Topical/Geographic Cutters that are part of the classification  

     Topical Cutters are created using the LC Cutter Table (SCMCSM: Shelflisting, G60.3), except for the following two categories of geographic Cutter which have their own tables. Other types of geographic Cutter, however, such as cities, provinces, or regions within a country, are created using the LC Cutter Table.

     Special geographic Cutters
     Table G300 -- Regions and countries ("By region or country A-Z")
     Table G302 -- American states and Canadian provinces

     "Regions" in SCMCSM: Shelflisting, G300 refers to regions that are larger than a single country, and to groups of islands, e.g. Galapagos Islands, that are isolated from the country that they belong to. "Countries" refers to sovereign nations, and includes historical entities that do not correspond to a current existing country, e.g. Byzantine Empire. G300 does not include regions or historical entities that fall entirely within a currently existing country.

     The tables in G300 and G302, like the LC Cutter Table, are intended only as guides for shelflisting. If Cutters from the table are in conflict with Cutters already in the shelflist, the Cutters from the table should be modified.

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     C3d C3d

     Creating Cutters when the LC Cutter Table cannot be used  
     
     Numeric Cutters-- Cutters for main entries beginning with a numeral (i.e. "12" as opposed to "twelve").

     The Cutter range A12-A19 is normally used for main entries that begin with numerals so that they will file before entries beginning with the letter A. They are arranged in numerical order (See filing rules SCMCSM: Shelflisting, G100.13).

     Cuttering ranges other than A-Z

     There are many places in the schedules where Cutters are created in ranges other than "A-Z". Schemes for two of the most common cases are given below .   In other cases, the arrangement of the Cutters must be estimated.

    

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C4a1 C4a1

Type 1. a.  "Individual artists, A-Z" -- See SCMCSM: Shelflisting, G330 for arrangement of works by and about individual artists. Tables V and VI in G330 also accompany the N Schedule as Tables N5 and N6.

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C4b C4b

Cuttering for words beginning with "A" when cuttering begins at "A6"  

Scheme given in SCMCSM: Shelflisting, G320 for "Individual biography, interviews and criticism, A6-Z" in the Biography Table 

 

Separate works, by title: xA61-Z458

 A frequency weighted scheme for "Individual titles, A61-Z458" in the Individual Literary Author Table XL

Type 2.  Individual biography class numbers Special biography class numbers for individuals who are likely to have biographical works written about them, but may or may not appear as main entry on works of their own creation or have critical works written about them (e.g. historical personages). Biography tables generally include collected and selected works, autobiographical works, biography and general criticism. Individual works by these people are classified with the subject of the work (along with criticism of the individual work).

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C5 C5

Type 2. a.  "Individual biography, A-Z" -- The classification of biographical works is discussed in the

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CSM: Shelflisting, section G320. The biography table in G320 should be used for works classed in individual biography class numbers in a schedule which does not have its own biography table. Biographical works classed in general class numbers are subarranged according to the Preferred Shelflist Order scheme in G60. 

  Note that individual biography numbers occur in the P-PZ schedules for persons not covered by provisions for literary authors (critics, historians, actors, journalists, etc.). Works in these numbers are subarranged according to the Biography Table in G320.

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If works by and about an individual happen to be classified at the same number (including biographical works that are not in an individual biography class), they are arranged in the Preferred Shelflist Order--Individual Authors (SCMCSM: Shelflisting, G60.2) by means of a series of successive Cutter numbers for works by the individual, with the last Cutter in the series used for biographical and critical works about the individual, subdivided by means of a second Cutter for the main entry of the work.

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C6 C6

"Biography and criticism of literary authors, Z5-999" in P-PZ Table XL Table used at LC 

Weighted scheme based on averages of actual usage in LC records:

  

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D D

Dates in Call Numbers

Rules for adding dates to call numbers are given in SCMCSM: Shelflisting, G140. Some additional practices not included in this section are:

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   E1 E1

   Series classed together and series classed separately  

   Class volumes in a numbered series individually, each according to its own subject, or as a whole (CUL calls this a "series classed together" while LC calls it a "series classified as a collection, analyzed in full" or, if the series is projected to include a finite number of volumes, an "analyzed multipart item".)

   If a series authority record already exists and indicates that the series is classed together (646 subfield c), you have the option to follow that decision. Use the call number given in the 050 of the series authority record or, if the call number is not recorded there, follow the treatment used on CUL holdings records of previous titles in the series. Long-established series may have a CUL standing order record with treatment information as well. If you suspect that a series may historically have been classed together at CUL even if the series authority record indicates a series classed separately, you may investigate CUL's holdings records and use the series classed call number, or you may class the title separately, whichever is easiest.  However, now that CUL policy follows LC in generally not tracing series, use of a series classed call number is less advisable.

   If the series title is new to CUL, classify the series separately.

   Do not add local treatment information to series authority records. If you are editing the authority record in any way, update the national record.

   Generally do not change a series treatment decision unless there is a serious problem with it. Note<Note:  Exception rules in LTS Procedure #4 for gives a list of particular series which are major exceptions>. However, give series decisions made by LC/DPCC special consideration, since they provide a large proportion of the copy used, and their decisions influence the decisions of other libraries. Therefore, catalogers may consider changing CUL classification decisions and call numbers to match those used by LC/DPCC, as follows:

   • If the CUL and LC/DPCC decisions do not match, you may choose to change the CUL decision to match the LC/DPCC decision, either from series classed together to series classed separately or vice versa.
   • If both CUL and LC/DPCC class a series together, you have the option of changing the CUL series classed call number to the LC/DPCC number.

    

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   E2 E2

   Series classed together vs. multivolume monographs

   If one or more, but not all parts of a multivolume work also form part of a CUL series classed together, class the work separately, and not with the series classed together

   Example: Andersson, Efraim. Contribution ? l'ethnographie des Kuta. (Vol. 3: Occasional papers ; 15) (CUL call #: olin DT650.K8A54)

   For Olin Library, LTS treats the series, Occasional papers (Uppsala universitet. Institutionen for allman och jamforande etnografi) as a series classed together (at GN2.U68). However, since only v. 3 of this multivolume work forms part of the series classed together, the multivolume work is classed separately.

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   H1 H1

   General rule

   CUL catalogers add a notation to the call number of a book that is oversize. For what constitutes an oversize item for a given location, consult the Oversize chart.

   Use of oversize designation is in most cases determined by the largest size (i.e. height or width) of the item as it appears in the collation statement.

    

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   H2 H2

   Exceptions
   
   • A supplement to a monograph should be put in the same size category as the monograph.
   • A work with an oversize atlas, or a multivolume work of variant sizes, should be put in its largest size category.
   • Each volume in a series classed together will keep the same size notation in the call number as those items in the series that have been previously cataloged; the same is true for multivolume works that are not received as a set. Newly received items in this third category should never result in a routine reclassification, for oversize purposes, of already cataloged pieces in the set. When necessary, Access Services Dept. staff will shelve a dummy in the stated location with the rest of the series/multivolume work, referring to the actual location of anomalously oversized parts of the set.

    

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   H3 H3

   Adding the oversize symbol

   The position of the oversize symbol (+, ++, +++, tiny, #, flat, folio) in both the 852 field of the Mfhd and on the spine lable of the item, varies depending on the location. See the Oversize chart.
   

 

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I I

Filling Shelflist Temps & Using CLAMSS

When assigning accession numbers to videorecordings and microforms in designated locations, catalogers should use the automated media shelflisting system, CLAMSS .

The first indicator of the 852 field for accession-type call numbers should contain an 8 to indicate "other scheme." 

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J J

Appendix

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J1 J1

Cutter-Sanborn Cutters and LTS Olin Historical Practices

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   J2 J2

   When to use pre-October 1997 practice for cuttering

   Before October 1997, most Cutters were created using the Cutter-Sanborn Table rather than the LC Cutter Table, and some CUL practices involving editions, translations, criticism and the Preferred Shelflist Order for Individual Authors differed from LC practice. For more information, consult the now defunct Procedure #11, Shelflisting: general cataloging and classification procedures, rev. March 1994 (paper copy available in the Catalog Reference Collection).

   Use judgment and the guidelines in this section when deciding whether to continue using Cutters and patterns established in the shelflist before October 1997 to assign call numbers to new items.

   A call number with non-standard elements, such as Cutter-Sanborn Cutters, should not be used in the 050: 4: field when the record is submitted through BIBCO.

    

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   J3 J3

   Using pre-existing Cutter-Sanborn Cutters on new items

   Judgment Calls

   Category	Comments
   Literary author, artist and musician Cutters	If a Cutter-Sanborn Cutter for a literary author, artist or musician has been used in the local shelflist, you have the option of continuing to class works at the Cutter- Sanborn Cutter, even if the LC Cutter has also been used in the local shelflist. This includes cases where CUL has classified the individual at a different country or time period from the one chosen by LC (e.g. CUL classes Picasso with Spanish artists and LC classes him with French artists).
   -Language Cutters -Corporate body main entry Cutters	If a Cutter-Sanborn Cutter of one of these types appears in the local shelflist, and the LC Cutter is not known (i.e. it does not appear in the classification schedule or in the 050 field of an LC record in the CUL online catalog), you have the option of continuing to class works at the Cutter-Sanborn Cutter rather than creating a new Cutter using the LC Cutter Table.
   Editions	Class editions of a work at an existing Cutter-Sanborn call number for the work if the existence of the other edition in the shelflist is known, and if there are no editions in the shelflist classed at the number assigned by LC.
   Editions and translations classed at the same Cutter	If both translations and editions of an individual work have been classed at the same Cutter, you have the option of classing additional translations at that Cutter.
   Criticism and commentaries of individual works do not use "3" in Cutter	You have the option of classing additional criticism and commentaries on the work to fit the existing pattern.
   Added Cutters for title where LC would use successive Cutters (using Preferred Shelflist Order for Individual Authors)	You have the option of using the Cutter-Sanborn Cutter for the author to assign call numbers to additional works at the same class number, if the LC Cutter for the author has not yet been used in the local shelflist. If the author Cutter is Cutter-Sanborn, use added Cutters for title rather than successive Cutters.
   Works by literary authors in more than one language but classed in one place	For literary authors writing in more than one language, you have the option of classing editions and criticism of specific works at the existing Cutter for the work, even if it is classed with a language other than the one in which it is written (e.g. Nabokov's Lolita, classed in PG3476 with Russian literature, rather than PS3527 with English literature).
   Cutter too long	If cutters created using the LC scheme are too long to fit on a single line of spine label tape (10 spaces including an initial period), you may use a second cutter for title or leave off translation/criticism extensions to get the cutter to fit.