Contact: Pam Stansbury
Date last updated: 7/13/2022
Scope: The Oversize chart shows the book dimensions that each library defines as too large for their conventional shelving areas. These books are shelved in a separate area with more space, and the call numbers on cataloged oversize materials will denote this status. Some locations may have different levels of Oversize, depending on size increments (e.g. single "+" for the smallest oversize books, all the way to triple "+" for the largest), and some locations lack oversize designations altogether. The below chart and examples show the Oversize definitions for each library location, as well as the instructions for entering the information both in FOLIO, and in the written call number in the piece in-hand.
NOTES:
- Sizes falling between numbers should always be rounded up to the higher number.
- Oversize designations refer to the width as well as the height of an item. **Important! Items for Olin/Uris/Asia stacks which are wider than 20 cm. require an oversize designation.** See also note 8.
- Undersize items (less than 12 cm.) will be put in a contour case. See note 5 .
EXAMPLE of an Oversize designation in FOLIO: a common Oversize scenario is shown below as an example: book is between 26 and 30 cm. tall, and is for the Echols collection. Using the chart, we add "Oversize" to the Call number prefix field, and a single plus sign (+) to the Call number suffix field:
Oversize Chart:
| Holdings Permanent Location | Location Code | Size | Call number Prefix | Call Number Suffix | On spine (Click to see example) |
|---|---|---|---|---|---|
| Africana | afr | n/a | none | none | AFR |
| Annex sublocations | ---,anx | n/a | n/a | n/a | [Main location] |
| Conservation | cons | n/a | none | none | CONS |
| DCAPS | dcap | n/a | none | none | DCAPS |
| Echols note 2 | ech | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + ++ | ASIA |
| Echols Rare | ech,rare | 26 to 30 cm. 31 to 45 cm. 46+ cm. | Asia Rare | + ++ +++ | ASIA RARE |
| Fine Arts | fine | 34 to 40 cm. 41+ cm. | # FLAT | none | FINE |
| Geneva | gnva | 30 to 38 cm. 39+ cm. | Oversize | + ++ | GNVA |
| History of Science | rmc,hsci | up to 16 cm. 26 to 30 cm. 31 to 45 cm. 46+ cm. | History of Science | tiny + ++ +++ | [$k location] |
| Hotel | hote | n/a | none | none | ILR |
| Icelandic (A-P) | olin | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Icelandic | + ++ +++ | OLIN ICE |
| Icelandic (Q-Z) | uris | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Icelandic | + ++ +++ | URIS ICE |
| ILR | ilr | n/a | none | none | ILR |
| JGSM | jgsm | n/a | none | none | ILR |
| Kroch Rare & Mss | rmc | up to 16 cm. 26 to 30 cm. 31 to 45 cm. 46+ cm. | Rare Books | tiny + ++ +++ | [$k location] |
| Law | law | 31+ cm. | + | none | LAW |
| Mann | mann | 31-51 cm. 52+ cm. | n/a | + ++ | MANN |
| Maps | maps | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + ++ +++ | MAPS |
| Maps (call #s G3180-9980) note 4 | maps | Determined by Maps Dept. staff | Oversize | none | n/a |
| Mathematics | math | note 1 | n/a | n/a | MATH |
| Music (call #s M) | mus | 24 to 37 cm. | none | + note3 | MUSIC |
| Music (call #s M) | mus | 38+ cm. | none | Folio | MUSIC |
| Music (call #s A-L;ML-Z) | mus | 24-35 cm. | none | none | MUSIC |
| Music (call #s A-L;ML-Z) | mus | 36+ cm. | none | Folio | MUSIC |
Olin note 2 | olin | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + | OLIN |
| Ornithology | orni | 31+ cm. | Oversize | none | ORNITH |
| South Asia note 2 | sasa | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + ++ | ASIA |
| South Asia Rare | sasa,rare | 26 to 30 cm. 31 to 45 cm. 46+ cm. | Asia Rare | + ++ +++ | ASIA RARE |
| Uris note 2 | uris | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + | URIS |
| Veterinary | vet | 31 to 40 cm. 41+ cm. | Oversize | + ++ | VET |
| Wason note 2 | was | 26 to 30 cm. 31 to 49 cm. 50+ cm. | Oversize | + | ASIA |
| Wason Rare | was,rare | 26 to 30 cm. 31 to 45 cm. 46+ cm. | Asia Rare | + ++ +++ | ASIA RARE |
General Notes:
1. Do not designate as oversize. Unit makes its own oversize decisions on a case-by-case basis.
2. O/K/U sublocations which use oversize symbols, such as ref: Apply the same oversize designations as for other materials for those locations, i.e. both Prefix: Oversize and Suffix: +, ++, +++, as appropriate. See examples in Olin section. Do not use oversize symbols for Newpapers or items in LTS reference collection.
3. Music Library: In the event of two $m entries, the + should be in the first $m.
4. Olin maps: Maps Dept. staff make decisions on a case-by-case basis. Include designation in call number as indicated on map and pre-cataloging worksheet.
5. Conservation staff will create a contour case for undersize or "tiny" items (less than 12 cm. in height) for O/K/U. Whether they are hardcover or paperback, catalogers should place them on the softcover truck with a note on flyer to create contour case.
6. Items designated as +++ for Olin, Uris and Kroch Asia, will be housed in the Annex, with locs: olin,anx ; uris, anx ; ech,anx ; sasa,anx ; was,anx.
7. Items classed in G ++ for Olin will be housed in the Annex: olin,anx.
8. Items for Olin/Uris/Asia stacks which are wider than 20 cm. require an oversize designation. This pertains in particular to juvenile books that are often as wide as they are high. Library "regular-size" shelves will handle no more than 20 cm. in width.