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Date of next review: February 20232024
Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply.
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These are the three cases in which DCAPS initiates a Batch process
1. Creation of bib records to provide access point for digitized assets
Participants: Jenn Colt, Batch staff
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- DCAPS emails Jenn Colt a spreadsheet of bib records and URLs
- Jenn Colt passes along to appropriate Batch Processing representative
- Batch processing creates bib records for the digitized materials and notifies Jenn Colt when they are complete
2. Identification in the catalog of bibliographic works that have been digitized
Participants: DCAPS Project Manager, Jenn Colt, Batch representative
Scenario: DCAPS has digitized items and would like the catalog record for the analog item to note that these items have been digitized (single items). There may or may not be a bibliographic record for the digital item, this code is simply to note that the analog item was digitized. Placed on the bibliographic record, this note does not presume to provide any information about which specific holdings were digitized or whether the work was digitized in whole or in part.
Input: spreadsheet of bibids FOLIO instance UUIDs and the date that the items were digitized
Output: Bib records get 899 code (INSERT CODE HERE)
- DCAPS emails spreadsheet of bibids to FOLIO instance UUIDs to Jenn Colt to hand over to Batch representative
- Batch places 899 code (INSERT CODE HERE) on the BIB records with a subfield $d for date
- Batch notifies Jenn Colt which 899 code was used
3. Identification in the catalog of items that belong to a digital collection
Participants: DCAPS Project Manager, Jenn Colt, Batch representative
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- DCAPS emails spreadsheet of BIBs to FOLIO instance UUIDs to Jenn Colt to hand over to Batch representative
- Batch places an 899 code on the records
- Batch notifies Jenn Colt which 899 code was used
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.
- a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
- 776 0 8 $i Print version | Online version $w (VoyagerFOLIO) bibidnum
- 899 ind1 = 0 $a 899code
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