Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.
Contact: Jenn Colt
Unit: Batch Processing, Cataloging, Metadata Services, DCAPS
Date created: 02/17/2017
Date of next review: February 2024
Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply.
These are the three cases in which DCAPS initiates a Batch process
Participants: Jenn Colt, Batch staff
Scenario: Creation of eBIBs for digitized items in delivery systems. eBIBs will only be created if the following criteria is met:
Input: spreadsheet of existing analog bibids with Delivery URLs
Output: eBIBs are created
Participants: DCAPS Project Manager, Jenn Colt, Batch representative
Scenario: DCAPS has digitized items and would like the catalog record for the analog item to note that these items have been digitized (single items). There may or may not be a bibliographic record for the digital item, this code is simply to note that the analog item was digitized. Placed on the bibliographic record, this note does not presume to provide any information about which specific holdings were digitized or whether the work was digitized in whole or in part.
Input: spreadsheet of FOLIO instance UUIDs and the date that the items were digitized
Output: Bib records get 899 code
Participants: DCAPS Project Manager, Jenn Colt, Batch representative
Scenario: DCAPS has a group of records that belong to a single digital collection and would like the catalog records to note that they belong to that collection
Input: spreadsheet of BIBs
Output: BIBs get 899 code
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.