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Workday illustrated with all other systems at a very high level. |
Group | # | Name | Content Description | Timing | Use of data or Business Process Supported |
|---|---|---|---|---|---|
A | 1 | Workday/PS | Employee Biographical Data, Employee status and affiliation, transaction data to support PS Campus Solutions | Realtime for new employees, updates and deletes | new Employee creation with duplicate avoidance |
| 2 | PS/Workday | Employee ID creation | Realtime for new employees, updates and deletes | new Employee creation with duplicate avoidance |
| 3 | IdCard | Student and Employee ID data | Daily Batch and Real-time components | ID Card generation |
| 4 | Library | Student and Employee data | Daily Batch | Library patron privileges. |
| 5 | ELM | Campus Community data for all students and employees | Daily Batch | To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's bio/demo data must exist in ELM. |
| 6 | IdMgmt | Just Student ID data (Employee data has to be taken out of the existing feed) | Daily Batch | To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating. |
| 7 | EMN | Just Student Emergency data (Employee data has to be taken out of the existing feed) | Daily Batch | To feed the 3rd party EMN system. |
B | 1 | SES | Student Employment/Work Study | Daily Batch | To support Financial Aid's work study tracking and award processing. Send student data and eligibility information to Workday from Student Records and Financial Aid (I9s). |
| 2 | Workday/Kronos | Hourly employees and their supervisors | Daily Batch | To support pay for hourly staff. |
| 3 | Kronos/Workday | Time collection detail for hourly employees | Daily Batch | To support pay for hourly staff. |
| 4 | KFS/Workday | Account, Org and department data | Daily Batch and Real-time | Support for financial processes involving labor data. Requires the correct account, org and department |
| 5 | Workday/KFS | Liability, position, salary earnings detail, gross pay encumbrance data | Daily Batch | To support accounting of labor related transactions. |
| 6 | 3rd Parties | Banks and benefits providers | Unknown | TBD |
| 7 | Warehouses | HR and Payroll detail | Daily Batch | All analytical and reporting needs for HR/Payroll required for the University's analysis and operational reporting not provided by Workday, particularly for historical needs starting with the first use of Workday. Conversion of old HR/Payroll data to a new Workday Era warehouse is yet to be defined in scope. |
| 8 | Transportation | Names of employees, permit withholdings for Payroll | Daily Batch | Transportation tickets, permit creation and change processes require employee data. This interface is expected to be a Transportation office and HR/Workday responsibility and is not included in the CIT estimates. CIT is not expecting to own or steward this interface. |
| 9 | ELM | Employee job data (workforce and position) | Daily Batch | To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's job/position data must exist in ELM. |
| 10 | EMN | Employee ID data | Daily Batch | To feed the 3rd party Emergency Mass Notification system . |
| 11 | IdMgmt | Emergency phone number, text enabled or not flag, and emergency contact table. | Daily Batch | To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating. |
| 12 | Grad Earnings | Emergency phone number, text enabled or not flag, and emergency contact table. | Daily Batch | To provide the Grad School with a complete picture of a student's financial picture. Provides a summarized view of Students Charges, Financial Aid, Academic data and Payroll Earnings data. |
| 13 | SES | Student Employment/Work Study | Daily Batch | To support Financial Aid's work study tracking and award processing. Send gross earning for student employees into PeopleSoft Financial Aid system for tracking against overall award amounts. |
C | 1 | Other Systems | Systems downstream from the HR/Payroll warehouse will be indirectly affected and are not included in scope. | periodic batch | One example is Digital Measure's Activity Insight, which extracts some HR data for the Academic Reporting processes the software support |
| 2 | IdMgmt | Systems downstream of the Directory that use HR attributes will be affected and are not included in the scope. | batch or real time | One example is Vivo, which pulls basic HR data from the directory. If the attributes change or are removed these systems will be affected. |
| Info |
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This solution is NOT expected to be pursued. |
| Gliffy Diagram | ||||||||
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