8:15-8:30 am

Arrivals & continental breakfast (muffins, bagels, cut fruit, orange juice, and coffee/tea)

8:30-10:00 am

Introductions and arXiv Overview (10 minute each topic and Q&A)          

• Introductions - welcome to new members (Steve Mandeville-Gamble and Lucie Burgess)
• arXiv Program at CUL (Oya Y. Rieger & Chris Myers)
• Moderation Update (David Ruddy)
• IT Update (Simeon Warner)
• Membership and financial update (Oya Y. Rieger)
• SAB update (Steven Gottlieb)
  
  

10am-noon

Beyond 2013-2017 Business Plan: Planning for Next Business Cycle

The core theme of this year's annual meeting will be the design of an assessment plan to evaluate our current business and governance model. This process is essential as we start considering the next 5-year business planning cycle (2018-2022). This process will begin with the identification of desired outcomes and success measures to gauge progress (for instance, dynamics of the governance model, level of financial support, enhancements to arXiv, improvements to moderation system, etc.). Cornell team will use this model to conduct a self-evaluation with input from the Simons Foundation, MAB, SAB, and other key partners such as users. After considering a number of tools such as the Balanced Score Card, SWOT Analysis, and Performance Prism, the Assessment Subgroup (Esther Tobschall and Tim Klassen, Oya Rieger) recommends that we pursue a hybrid approach and create a model based on the arXiv's principles, which offered a foundation for the current business and governance model:

https://confluence.cornell.edu/download/attachments/127116484/arXivPrinciplesMarch12.pdf

• Assessment of the current governance and business model (group discussion)
• Executive session without the Cornell team facilitated by Carol Hoover and Jim Mullins:Background Documents
  • What are the strengths of the current arXiv governance and membership model? What is working well?
  • What are the areas for improvement? How should the Cornell team strengthen the operation from technical, policy, user support, fund raising, and communication perspectives?
  • Do you find your role as an MAB member fulfilling?  Has Cornell set the right expectations? What are the other ways MAB could be involved in advising the Cornell team?
  • Any other input/suggestions you may want to relay to us.
    
  Background Documents
  • 
    
    
• 
  arXiv Business Model, 2013-2017
  CY15 budget (with mid-year adjustment based on the closing of FY14/15 for Cornell)
  CY16 draft budget (draft to be discussed during the meeting)
  
  (includes a 10-minute break)

LUNCH

Working lunch  - arXiv and Trends in Repositories, Publishing, and User Behavior

Please be prepared to share your insights and experiences to inform us about the evolving user expectations and use patterns. Also, we are interested in trends in repositories and publishing that should inform arXiv's future directions. This will be an informal discussion, no need to bring any slides.

 (includes a 15-minute break)

1:30-2:30pm

arXiv Special Projects: Review of Special Projects and Additional Funding Needs & Sources

The current 5-year business plan represents a baseline maintenance scenario. It was developed based on an analysis of the arXiv's baseline expenses during 2010-2012. It does not factor in any new functionality requirements or other unforeseen resource needs. Although a development reserve was established to fund such expenses, it is not sufficient to subsidize significant development efforts through surplus funds. Stewardship of resources such as arXiv involves not only covering the operational costs but also continuing to enhance their value based on the needs of the user community and the evolving patterns and modes of scholarly communication. We need to pursue grants (e.g., NSF) and engage in collaborations to secure additional funds.

See: 2015 arXiv Roadmap

2:30-3:00pm

Conclusions

• Review of the meeting outcomes
• Any feedback, questions, recommendations for arXiv team