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Chemistry IT staff can ad hoc add individuals or bulk-add lots of people. This page explains how. |
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Table of contents
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History of bulk adds
- Chemistry IT use to refresh all accounts within our DreamSpark subscription annually, well before Oct. 15th, 8:00 AM.
- Since about 2016 or 2017 we have instead just done ad hoc adds, due to low demands.
Adding just one NetID
- There are three options:
Chemistry IT staff manually does it
Chemistry IT staff: Use the LastPass account "MS Imagine (was DreamSpark) ELMS Admin".
- In addition to our credentials, the account number (100080785) can prove helpful if web page times out and you don't want to get "magic" sign-in URL. :-)
- Both magic URL and account number in the notes of the LastPass entry, 'natch.
- Step-by-step details from ELMs on a dedicate page, below. And don't forget to assign the ad hoc add to the appropriate group!
User initiates request and we approve it
Don't know why but sometimes one can't find their registration to approve it within ELMS. So we end up having to use the "We manually do it" anyway!
For ad hoc adding folks individually, instruct individual to follow these instructions and then follow up on the request auto-generated by that process:
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Do an ad hoc add to the appropriate group.
We do a bulk import, to include the person making the request
Lately (as of 5/17/2018), we've instead just been doing this on a per-person, ad hoc basis.
It's all in the timing, our spare cycles and motivations.
Update our record of uploaded people.
Process to refresh all our enrolled NetIDs
Step 1: Collect NetIDs to enroll (and to replace currently enrolled NetIDs)
Summary: Create list of eligible NetID-based email address from ChemIT's "people" data process.
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Delete undergrad employees, non-Researcher (most staff), and most "non-paying" (N/C) Chemistry folks from the list.
Step 2: Replace enrolled NetIDs
Log into ELMS console via the "Administration" link in the upper-right of this page:
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