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Scope:  This document outlines procedures for cataloging, classifying, and preparing for physical processing all types of materials purchased as part of the game studies collection. This collection was established in 2023 and is managed by Reanna Esmail.

Contact: Laura Daniels / Pam Stansbury

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Date last updated:

Date of next review: TBD 

Table of Contents

Elements common to all types of games

899 1_ $a gamestudies

650 _0 $a Topical term $v Games OR $v Video games

655 _7 $a /[Puzzles and games or NT/] $7 lcgft

Generally, accept decisions made by other catalogers, e.g., subject terms. Don't agonize! But do pay attention to edition/version as sometimes multiple different versions are purchased intentionally.

Video game cataloging and processing 

Bibliographic records

Video games should be cataloged in OCLC as Computer Files. There will usually be existing copy, though you may need to enhance or update the record.

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Also pay close attention to: title and source of title.

Note that the $v in all subjects should be Video games. Some controlled headings are still displaying with $v Computer games (which is no longer valid). Controlling all headings will correct this issue.

In FOLIO (using quickMARC) add: 899 1_ $a gamestudies

Holdings records

Holdings type: monograph

Call number: Video games will be classed under LC call number GV1469.35 A-Z (for title of game). If a cutter the particular game is not already established, construct one based on title (use whatever is in the 245). As this is an unconventional use of this class number, do not add it to the record in OCLC.

Add Call number prefix: Dean Willis Room

Location: Uris

Item Records

Material type: Computfile

Loan type: Circulating

Include only bibliographical significant inserts in piece count.

Physical processing

Write call number and brief title on the location flyer. Apply barcode to outside of case and create item record. Include only bibliographical significant inserts in piece count. Physical Processing staff will  ... (to be decided)

NOTE: For now, please place cataloged video games directly on Susie Cobb's desk. Do not put them on the Physical Processing trucks.


Board game cataloging and processing

Board games will be shelved in the Willis Room in Uris Library. The box can be barcoded and labeled.


Bibliographic records

655 _7 $a Puzzles and games $7 lcgft

655 _7 $a Board games $2 lcgft

899 1_ $a gamestudies (in FOLIO only)

Holdings records

Holdings type: Monograph

Location: Uris

Call number prefix: Willis Room

Call number:  LC-style call number

Item Records

Material type: Object

Number of pieces: Do not count yourself. Include only if the pieces have been counted and included in the bib record.

Loan type: Non-circulating

Physical processing

Write call number and brief title on the location flyer. Apply barcode to outside of box and create item record. Physical Processing staff will  ... (to be decided)

NOTE: For now, please place cataloged board games directly on Susie Cobb's desk. Do not put them on the Physical Processing trucks.


Role playing game cataloging and processing

Roll playing game books are going to the Olin stacks as regular books.


Bibliographic records:

In FOLIO (using quickMARC) add: 899 1_ $a gamestudies


Holdings record:

Holdings type: Monograph

Location: Olin

Call number:  LC-style call number

Loan type: Circulating

In FOLIO (using quickMARC) add: 899 1_ $a gamestudies


Other games...