Scope: This document outlines procedures for cataloging, classifying, and preparing for physical processing all types of materials purchased as part of the game studies collection. This collection was established in 2023 and is managed by Reanna Esmail.
Contact: Laura Daniels / Pam Stansbury
Unit: CMS
Date last updated:
Date of next review: TBD
Elements common to all types of games
899 1_ $a gamestudies
650 _0 $a Topical term $v Games OR $v Video games
655 _7 $a /[Puzzles and games or NT/] $7 lcgft
Generally, accept decisions made by other catalogers, e.g., subject terms. Don't agonize! But do pay attention to edition/version as sometimes multiple different versions are purchased intentionally.
Video game cataloging and processing
Bibliographic records
Video games should be cataloged in OCLC as Computer Files. There will usually be existing copy, though you may need to enhance or update the record.
One search strategy is title plus keyword for the game platform. You can also search by identifier (publisher number).
Pay attention to the following fields (highlighted in the sample record below):
007
028
250
300
336/337/338
538
655 _7 Video games. $2 lcgft
753 (System details access to computer files)
Also pay close attention to: title and source of title.
Note that the $v in all subjects should be Video games. Some controlled headings are still displaying with $v Computer games (which is no longer valid). Controlling all headings will correct this issue.
In FOLIO (using quickMARC) add: 899 1_ $a gamestudies
Holdings records
Holdings type: monograph
Call number: Video games will be classed under LC call number GV1469.35 A-Z (for title of game). If a cutter the particular game is not already established, construct one based on title (use whatever is in the 245). As this is an unconventional use of this class number, do not add it to the record in OCLC.
Add Call number prefix: Willis Room
Location: Uris
Item Records
Material type: Computfile
Loan type: Circulating
Include only bibliographical significant inserts in piece count.
Physical processing
Write call number and brief title on the location flyer. Apply barcode to outside of case and create item record. Include only bibliographical significant inserts in piece count. Physical Processing staff will ... (to be decided)
NOTE: For now, please place cataloged video games directly on Susie Cobb's desk. Do not put them on the Physical Processing trucks.
Board game cataloging and processing
Board games will be shelved in the Willis Room in Uris Library. The box can be barcoded and labeled.
Bibliographic records
655 _7 $a Puzzles and games $7 lcgft
655 _7 $a Board games $2 lcgft
899 1_ $a gamestudies (in FOLIO only)
Holdings records
Holdings type: Monograph
Location: Uris
Call number prefix: Willis Room
Call number: LC-style call number
Item Records
Material type: Object
Number of pieces: Do not count yourself. Include only if the pieces have been counted and included in the bib record.
Loan type: Non-circulating
Physical processing
Write call number and brief title on the location flyer. Apply barcode to outside of box and create item record. Physical Processing staff will ... (to be decided)
NOTE: For now, please place cataloged board games directly on Susie Cobb's desk. Do not put them on the Physical Processing trucks.
Role playing game cataloging and processing
Roll playing game books are going to the Olin stacks as regular books.
Bibliographic records:
In FOLIO (using quickMARC) add: 899 1_ $a gamestudies
Holdings record:
Holdings type: Monograph
Location: Olin
Call number: LC-style call number
Loan type: Circulating