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Contact:  Lois Peret Purcell Pam Stansbury

Date last updated: 08 7/2613/2013

 

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2022

 Scope: The Oversize chart shows the book dimensions that each library defines as too large for their conventional shelving areas.  These books are shelved in a separate area with more space, and the call numbers on cataloged oversize materials will denote this status.  Some locations may have different levels of Oversize, depending on size increments (e.g. single "+" for the smallest oversize books, all the way to triple "+" for the largest), and some locations lack oversize designations altogether.  The below chart and examples show the Oversize definitions for each library location, as well as the instructions for entering the information both in FOLIO, and in the written call number in the piece in-hand.

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NOTES:

  • Sizes falling between numbers should always be rounded up to the higher number.
  • Oversize designations refer to the width as well as the height of an item.  **Important! Items for Olin/Uris/Asia stacks which are wider than 20 cm. require an oversize designation.** See also note 8. 
  • Undersize items (less than 12 cm.) will be put in a contour case.

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EXAMPLE of an Oversize designation in FOLIO: a common Oversize scenario is shown below as an example: book is between 26 and 30 cm. tall, and is for the Echols collection.  Using the chart, we add "Oversize" to the Call number prefix field, and a single plus sign (+) to the Call number suffix field:

Image Added

Oversize Chart:

Holdings Permanent Location
Voyager loc
Location Code
Size
|k (
Call number Prefix
)

|m (
Call Number Suffix
)

On spine

(Click to see example)

 Africanaafrn/anonenone AFR    
 Annex sublocations---,anxn/an/an/a[Main location]
 Conservationconsn/anonenone CONS
 DCAPSdcapn/anonenoneDCAPS
 Echols   note 2    ech

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+

++ 

+++

ASIA
 Echols Rareech,rare

26 to 30 cm.

31 to 45 cm.

46+ cm.

Asia Rare

+

++

+++

ASIA RARE
 Fine Artsfine

34 to 40 cm.

41+ cm.

#

FLAT

none   FINE
 Genevagnva

30 to 38 cm.

39+ cm.

Oversize

+

++

    GNVA
 History of Sciencermc,hsci

up to 16 cm.

26 to 30 cm.

31 to 45 cm.

46+ cm.

History of Science

tiny

+

++

+++

  [$k location]
 Hotelhoten/anonenone   ILR 
 Icelandic (A-P)olin

26 to 30 cm.

31 to 49 cm.

50+ cm.

Icelandic

+

++

+++

   OLIN ICE
 Icelandic (Q-Z)uris

26 to 30 cm.

31 to 49 cm.

50+ cm.

Icelandic

+

++

+++

  URIS ICE
 ILRilrn/anonenone   ILR
 JGSMjgsmn/anonenone ILR
 Kroch Rare & Mssrmc

up to 16 cm.

26 to 30 cm.

31 to 45 cm.

46+ cm.

Rare Books

tiny

+

++

+++

  [$k location]
 Lawlaw31+ cm.+none   LAW
 Mannmann

31-51 cm.

52+ cm.

n/a

+

++

MANN
 Mapsmaps

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+

++

+++

  MAPS 
 Maps (call #s G3180-9980)   note 4mapsDetermined by Maps Dept. staffOversizenonen/a
 Mathematicsmathnote 1n/an/a MATH
 Music (call #s M)mus24 to 37 cm.none+   note3       MUSIC
 Music (call #s M)mus38+ cm. noneFolio MUSIC
 Music (call #s A-L;ML-Z)mus24-35 cm.nonenone MUSIC
 Music (call #s A-L;ML-Z)mus36+ cm.noneFolio   MUSIC
olin

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+

++ 

+++

  OLIN
 Ornithologyorni31+ cm.Oversize

none

ORNITH
 South Asia   note 2 sasa

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+

++

+++

  ASIA
 South Asia Raresasa,rare

26 to 30 cm.

31 to 45 cm.

46+ cm.

Asia Rare

+

++

+++

  ASIA RARE
 Uris   note 2     uris

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+ 

++ 

+++

URIS
 Veterinaryvet

31 to 40 cm.

41+ cm.

Oversize

+

++

  VET 
 Wason     note 2 was

26 to 30 cm.

31 to 49 cm.

50+ cm.

Oversize

+

++ 

+++

ASIA
 Wason Rarewas,rare

26 to 30 cm.

31 to 45 cm.

46+ cm.

Asia Rare

+

++

+++

  ASIA RARE

  General Notes:

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note1
note1
1. Do not designate as oversize. Unit makes its own oversize decisions on a case-by-case basis.

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note2
note2
2. O/K/U sublocations which use oversize symbols, such as ref:  Apply the same oversize designations as for other materials for those locations, i.e. both |k Prefix: Oversize and |m Suffix: +, ++, +++, as appropriate. See examples  in Olin section. Do not use oversize symbols for Newpapers or items in LTS reference collection.

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note3
note3
3. Music Library: In the event of two $m entries, the + should be in the first $m.

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note4
note4
4. Olin maps: Maps Dept. staff make decisions on a case-by-case basis. Include designation in call number as indicated on map and pre-cataloging worksheet.

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note5
note5
5. Conservation staff will create a contour case for undersize or "tiny" items (less than 12 cm. in height) for O/K/U. Whether they are hardcover or paperback, catalogers should place them on the softcover truck with a note on flyer to create contour case.

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note6
note6
6. Items designated as +++ for Olin, Uris and Kroch Asia, will be housed in the Annex, with locs: olin,anx ; uris, anx ; ech,anx ; sasa,anx ; was,anx.

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note7
note7
7. Items classed in G ++ for Olin will be housed in the Annex: olin,anx.

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note8
note8
8. Items for Olin/Uris/Asia stacks which are wider than 20 cm. require an oversize designation. This pertains in particular to juvenile books that are often as wide as they are high. Library "regular-size" shelves will handle no more than 20 cm. in width.