Scope: The following guidelines are to provide the LTS searcher/cataloger with an explanation of the workflow of CJK materials, for creating and maintaining CJK records both in OCLC and Voyager.
Contact: Laura Wright Daniels
Unit: Cataloging
Date last updated: 01/07/2020
Date of next review: January 20212022
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Criteria for an item to be processed as CJK
What to do if you have a CJK book in hand
For Departmental Libraries
For LTS Olin staff
MARC information in OCLC Connexion
To Create CJK record in Voyager
Receiving
Cataloging
Maintenance of CJK records
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Criteria for an item to be processed as CJK Anchor A A
"Cataloging Service Bulletin" no. 57, p.37-38 provides guidelines for determining materials cataloged as CJK. "Input a [new] record ... if the language is a JACKPHY language /[Japanese, Arabic, Chinese, Korean, Persian, Hebrew, or Yiddish/] and most of at least two of the following are in nonroman script regardless of the language of the script:"
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For Departmental LibrariesAnchor B1 B1
Search in OCLC WorldCat. If full copy is found (and the record language of cataloging is in English (i.e. 040 |b eng) with an 066 field, subfield c $1, make updates as needed in OCLC, import the record, and complete the cataloging (adding 948s, holdings, and item data) in Voyager. Do not strip the 066 nor no 880 fields from CJK records. If no usable record is found, send the item to Olin Library receiving unit for processing. If the item already has a Voyager record, print out the record to accompany the book before distributing for CJK processing. -
For Olin LTS StaffAnchor B2 B2
If an item is discovered to be CJK on receipt, or a CJK item is received as a gift, the item should be processed by CJK receiving staff. If the item already has a Voyager record, send a printout to accompany the book before distributing to CJK staff.
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- Fastcatting: the 066 field subfield c $1 and the 880 fields are the essential fields in a CJK record, under no circumstance should we remove these fields from a CJK record.
- If a record's language of cataloging media was is not in English, do not use the record. (For example, 040 field subfield b are in chi, jpn or kor; field 300 are in CJK language, and fields 300 or non-quoted notes in 5xx fields are not in CJK languagesEnglish. ) Derive and create a new, English language record in OCLC.
- Please consult OCLC: Navigate to Help, then Tutorial, then search OCLC tutorial for Bibliographic Formats and Standards, in Chapter 3, Special Cataloging Guidelines.
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Creating/Updating Holdings Records (Voyager)
Creating Bibliographic Records (Voyager)Voyager/OCLC Relationships (LTS procedure #154a)
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CMS OCLC Training Materials from 2019