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Step 1: Collect NetIDs to enroll (and to replace currently enrolled NetIDs)
Summary: Create text file uploads list of eligible NetID-based email address from ChemIT's "people" data process.
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- Create "CCBpeople_20xx-yy-zz" file, per usual "people" process.
Compile all information into that a new fiscal year's "DreamSpark_source_data_MON-20xx" Excel file, located:
- R:\Chem IT\Software & Licensing\DreamSpark, Microsoft\DreamSpark ELMS uploads\
Delete undergrad employee and employees, non-Research Researcher (most staff), and most "non-paying" (N/C) Chemistry staff folks from the list.
Step 2: Replace enrolled NetIDs
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On the left, click on "Users" => "User Imports".
Paste in email addresses ONLY!
Copy the data from Step 1 (above), using the following naming convention for the import, where YYYY is the year and MO is the month number:
- Our groupings => Dreamspark's groupings
- Faculty Import YYYY-MO => Faculty
- Graduate Student Import YYYY-MO => Student
- Research Staff Import YYYY-MO => Staff
- ChemIT import YYYY-MO => Lab Installers
Set expiration date of Oct. 15th, 8:00 AM (if on the weekend, set for the following Monday...!).
Paste in email addresses ONLY.
Set the Notifications as follows, paying strict attention to non-defaults:
- Select the "" option. (Not selected by default)
- De-select the "Send notifications to new accounts or reactivated accounts with email addresses" option. (Selected by default)
- (And leave the "Receive Progress Notification(s)" option selected.)