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In attendance: Boris, Susette, Hannah, Mira, Tre, Marsha, Liz
Agenda:
- Luna migration – phase 2, preservation: Mira will try to preserve original database view from the server (like, aerial photographs the data didn't go through with transfer), original export screenshot of databases, we never had QC of export. Mira listed all collections and wants to divide the work to see if metadata was properly migrated, images displaying properly (open collection, look at it entirely from a high level, random individual records, look at fields, like rights statement, download size – the functionality of collections and then records. Liz will have some of her staff go through RMC.
- Create subgroups with key people that will do QC of migrated LUNA collections:
A.D. White (Liz)
Aerial (Jim)
Billie Jean (Liz)
Birds (Rhea to send to Lab of O)
Cornell arts and memorabilia, art and artifacts (Hannah)
Holt (Liz)
Elusis (Mira)
NO HFJ
Howl (Liz)
BTT (Hannah)
Karma (3 collections, all sourced from ShSh – Japanese woodblock, theoretical print...)
KVRF (ok)
Map collection (Boris)
Willard Straight (Liz)
Political Americana (Liz)
Racker (Liz) (Hannah – albums?)
Kinematic models (Mira)
RMC (Liz)
Saskia (not migrated) (Mira will be sure it is preserved on server)
Scholars Resources (doesn't need to be checked)
Utopia (Liz)
Vicos (Liz)
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Will these each be deposited in CULAR? Yes, but we have the master files. Folders for each collection and folders for exports, documentation...one place for just documentation related to migration, not necessarily to collection.
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- Shared Shelf announcements, promotion: Periodic updates about new collections – flyers, emails, every time a new collection becomes available there should be a notice about it. Basic collections promotions and updates. Quarterly updates (completion of both migration projects, etc.). We aren't always sure when a collection is done, but it would be great if this was built into the last phased of the workflow. We could have Melanie write a statement before we start with collection and when it is done. Who owns them, who curates and cares for them long term?
Announce to library and encourage liaisons to announce it (email tree) – sending to CUL should be announced. - CD preservation projects and the general grant cycle: CDExec puts towards money to support fragile materials, call goes out in October, due date in early November, this year we did not get applicants in front of committee. Take pool of money, most carved into grants. This time 4 (Katherine Regan, Boris, Fred, Eric) and then there is another chunk of money that gets used for RMC, digitization of selected materials. Digitize and deliver – gigantic master files to Kaltura, ShSh cat records with Kaltura and MARC records from the catalog so that things can be streams and eventually streamed via Hydra. This is a function of DCAPS (preservation and delivery) – fueled much tech development, work with LTS, metadata services, etc.AV preservation report is currently being written to send to partners to be proofed by April 1, get to Anne and new vice provost by June, figure out how to programmatically deal with this in the coming years. About a month and a half behind deadlines, but expected to catch up and curated by library people rather than faculty partners (ownership was less clear). A&S grants: interest from 7 grad students, some pairs and 6-8 faculty members. Straight digitization, some of Ithaca-based archives, digital access to things in RMC, interest in partnering with other institutions (Lindsey Cooper archive-style, where digitization is being done and metadata produced in UK), providing access to Asia Art Archive (based in Hong Kong)
- Presenting Archivision modules as a single collection
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