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Evaluation of Voyager Records
Correcting Voyager Records and Adding to WorldCat
Adding OCLC Control Numbers to Voyager Records
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A. Evaluation of Voyager Records Anchor A A
- Following each daily extract to WorldCat, OCLC staff will send an email notification to ctsbulk-l, attaching a .txt file enumerating any Voyager records that failed to load to OCLC. Each .txt file is named Batchload Processing Summary [number] and indicates the number of records that are unresolved, i.e. did not add our holdings to WorldCat.
- If there are unresolved records in the report, go to OCLC Product Services website’s records and reports, http://psw.oclc.org/frames.aspx?right=list.aspx?set=batch .
- Download the appropriate corresponding UNRES file name from the Batchload Processing Summary. This file contains the MARC records that did not upload to OCLC.
- Sometimes there is a corresponding UDEV file available which explains the error for at least some of the MARC records.
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B. Correcting Voyager Records and Adding to WorldCat Anchor B B
- Using OCLC Connexion, import the UNRES MARC file into a local bib file.
- If matching record is found:
- Add CUL holdings by choosing Update Holdings under Action menu in Connexion, making sure that you are logged on to OCLC.
- Validate record in local bib file. If MARC errors are found, correct in Voyager record.
- Add OCLC master number to Voyager record.
- Make the same corrections you made for the record in Connexion in the Voyager record.
- If no record is found in OCLC, add the record to WorldCat:
- Change the 040 NIC $cNIC to 040 COO $c COO for each record in the local Connexion file.
- Delete any 899 and 9xx fields (Pressing the Alt then the delete key will accomplish this).
- Validate record in Connexion, making any appropriate corrections.
- Add record in WorldCat and take new OCLC master number and put in existing Voyager record.
- Make any corrections you made to OCLC, to Voyager record.
- Add maintenance statistic to Voyager bib record.
- The record is added to WorldCat the same way holdings are added to an existing OCLC record. Choose Update Holdings under the Action menu in Connexion.
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C. Final Step: Adding OCLC Control Numbers to Voyager Records Anchor C C
Enter a new 035 field in the Voyager record and add the OCLC control number.
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