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Date of next review: August 2016
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Evaluation of Voyager Records Records
Correcting Voyager Correcting Voyager Records and Adding to WorldCat
Adding OCLC Control Numbers to Voyager Records
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Anchor A A
A. Evaluation of Voyager Records
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- Following each daily extract to WorldCat, OCLC staff will staff will send an email notification to ctsbulk-l, attaching a .txt file txt file enumerating any Voyager records that failed to load to to OCLC. Each .txt file is named Batchload Processing Summary Summary [number] and indicates the number of records that are unresolved, i.e. did not add our holdings to WorldCat.
- If there are unresolved records in the report, go to OCLC to OCLC Product Services website’s records and reports, http://psw.oclc.org/frames.aspx?right=list.aspx?set=batch .
- Download the appropriate corresponding UNRES file name name from the Batchload Processing Summary. This file contains the MARC records that did not upload to OCLC.
- Sometimes there is a corresponding UDEV file available available which explains the error for at least some of the MARC records.
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Anchor B B
B. Correcting Voyager Records and Adding to WorldCat
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- Using OCLC Connexion, import the UNRES MARC file into a local a local bib file.
- If matching record is found:
- Add CUL holdings by choosing Update Holdings under Action menu in Connexion, making sure that you are logged on to OCLC.
- Validate record in local bib file. If MARC errors are found, correct in Voyager record.
- Add OCLC master number to Voyager record.
- Make the same corrections you made for the record in Connexion in the Voyager record.
- If no record is found in OCLC, add the record to WorldCatto WorldCat:
- Change the 040 NIC $cNIC to 040 COO $c COO $c COO for each record in the local Connexion file.
- Delete any 899 and 9xx fields (Pressing the Alt, then the delete key will accomplish this).
- Validate record in Connexion, making any appropriate correctionsappropriate corrections.
- Add record in WorldCat and take new OCLC master number and number and put in existing Voyager record.
- Make any corrections you made to OCLC, to to Voyager record.
- Add maintenance statistic to Voyager bib record.
- The record is added to WorldCat the same way holdings holdings are added to an existing OCLC record. Choose Update Holdings under the under the Action menu in Connexion.
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Anchor C C
C. Final Step: Adding OCLC Control Numbers to Voyager Records
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Enter a new 035 field in the Voyager record and add the OCLC control number.
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