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Annual actions or reminders, by month
| Month | Task | Notes | ||
|---|---|---|---|---|
| July | Add any new research group to ChemIT's billing. | Fiscal year begins. | ||
| August | (n/a) | August | Fall semester startsbegins. | |
| August | Renew Dreamspark, when due every 3 years | Expires on 8/31/2016 (as of 12/2014) | ||
| September | Update Dreamspark CCB user list, to expire 10/15 (8:00AM) of each year (our choice). | Include Faculty, Students (grads only), and Staff (PDA's, but not most CCB staff) | ||
| September | Review which email lists we are on. Clarify any designated responsibilities to each other, if any. What are expectations regarding whose reading what? | Our lists are parked in a MS Excel file, "ChemIT staff and email lists", located on ChemIT's file server: R:\Chem IT\IT Support http://www.it.cornell.edu/services/elist/howto/user/whichlists.cfm | ||
May/ June? | License renewal counts and reminders.
Specify licenses and expiration dates. Ex: ChemDraw expires each July. | Process idea: Use web form; compile info centrally.
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| November | ACL exceptions review ID Finder (if not this month, when?) | ACL: Martin (Hoffmann, Sol), done 6/14 and 11/14. | ||
| Feb | Annual staff performance dialogue (review) process begins.
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| Mid-Feb | Faculty hires. Determine if any, and investigate so as to prepare for their arrival, as appropriate. | |||
| March, end of | Complete staff performance dialogue (review) process. | |||
Spring. Specify months (per cluster, if more than one month total) | Cluster and other HPC computers: Planning, learn of anticipated changes. | |||
| March | Clusters and other HPC computers: Verify accounts on cluster and other HPC computers. | Ensure folks need access accounts on each system. | ||
| Late March or early April | Summer student employee recruitment | Student hiring | ||
| May, into the summer | Inventory check-up (do every other year? Last started Summer 2014, and took ~9 mos!)
Hardware lifecycle reviews: (how orchestrate, if not done ad hoc?)
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