search
attachments
weblink
advanced
Overview
Content Tools
How to Set Up An E-News Template or Re-Use Repetitive Phrases in E-mail
- Do you find yourself often typing and retyping the same phrase, sentence, or paragraph over and over in your e-mails?
- Do you send out any e-newsletters/press releases and would like a way to quickly use the same format each time? (As I do with this one.)
In Outlook, you can create the text you wish to use and save it as a ‘quick part’. (You can think of it as something that is forever in your clipboard to paste whenever you need it.)
To create the Quick Part:
- In MS Outlook 2010, open a new email message.
- Click into the body of the e-mail message, type in the words, phrase, paragraph, or text that you frequently use.
- Select this text. (You can use the shortcut Ctrl-A to select all of the text.)
- Click on the INSERT tab.
- Within the text group, Click on the Quick Parts tab and select Save Selection to Quick Parts Gallery. Give your Quick Part a name and fill in other options if wanted.
To use the Quick Part:
- In an open email message, click into the body of the e-mail message.
- Click on the insert tab, and then select Quick Parts, and click on the Quick Part you want to enter.
----
Watch how I take one of my weekly IT e-mails and transform it into a new template for an Erie County press release e-mail! http://screencast.com/t/IFD3rydrf
Related helpful links:
Do you have responsibility in your association for accepting online payments or credit cards? This training may be helpful to you . . . On Tuesday, October 23, 2012 at 10:30 a.m. there will be a workshop on how to set up a PayPal account and how to use it to accept credit cards through the CCE Event Registration system. The workshop is being hosted by the Lead IT coordinator in the Finger Lakes Region, Cate Sirek, and is available via WebEx, so you can participate via your computer!
Please register for the workshop by clicking this link
To connect to the meeting from your desktop, go to https://cornelluniversity.webex.com/cornelluniversity/j.php?ED=162366867&UID=491651877&PW=NZDJmYmMzODQ5&RT=MiMxMQ%3D%3D
Did you know that Cornell University offers a free survey tool called Qualtrics?
Simply go to http://surveys.cornell.edu and log in with your Cornell NetID and password (the small login button is in the upper right corner of the webpage). You will be able to start building simple surveys from scratch or use a template to get started. There is no limit to the number of surveys/responses that we can get for no charge, and it is very intuitive and easy to use.
Take a moment and do this quick survey I just created to get feedback about these IT e-mails!