Blog from July, 2012

E-mail Going To The Cloud
Jenn Matthews posted on Jul 23, 2012

In fall 2012, the Cornell email and calendar system for faculty and staff will be switched from the campus-based Exchange service to a Microsoft cloud-based service called Office 365.

For the most part, the migration should go smoothly so that you won’t even notice that a change has been made.  Two important things that you should do now to make sure there aren’t any problems is:

  • If you are still using an older version of Office, you need to UPGRADE to Office 2010 (MAC users – Office 2011)
  • Message size limit has lowered to 25MB (was 50MB) to match Office 365 limit, but any existing messages above this limit in your e-mail cannot be migrated over.
    • CIT will be sending out a notification soon to those of you that have e-mails messages above this limit since when the migration to the cloud happens those e-mails will not be able to be transferred over.   (CIT will include the folder path, subject and date of these messages to help you decide if you would like to just delete it or save it somewhere else.)
    • Did you know?  You can always drag & drop any e-mail message into a folder on your computer to save it!
  • One alternative for sending a large attachment:  http://dropbox.cornell.edu You can upload a file as big as 2GB, and it is more secure than using e-mail.

A few other things to be aware of:

  • Limited to sending to 1500 recipients per day
    • If you are one of the few users who may need to send out e-mails to more than 1500 people in one day, you might be interested in creating your own Cornell listserv.
      Click here for more information or e-mail helpdesk@cornell.edu
    • E-mails in your “Deleted items” (Trash mailbox) will automatically delete after 30 days
    • Own a blackberry cell phone?  There are additional steps you will need to take after your e-mail is migrated.  CIT is actually recommending moving away from using a blackberry phone since there are so many issues.

For more information:  http://www.it.cornell.edu/services/guides/facstaff_email/office365/

(FAQs about Office 365 will go online soon, I will send an e-mail out to let you know when it’s up.)

The Incredible Non-Breaking Hyphen
Jenn Matthews posted on Jul 13, 2012

Okay, so I'm sure many of you know how frustrating it is when you type in a word that has a hyphen in it and Microsoft Word automatically splits it onto two lines. (Words such as e‑mail, t‑shirt – or the main reason I found this solution was for the word 4‑H).

So what can you do?

I suppose you could go in and use the Enter key to force Word to put everything together, but that's a nightmare for later editing.

So, instead of the usual hyphen, try Ctrl + Shift + Hyphen. With that, you'll find that the hyphenated word is treated as a single word and not split onto two different lines.

Voila. An easy way to control exactly what's going where in your documents!

Two other tricks:

  • The Incredible non-breaking space: Ctrl + Shift + Spacebar (This is a very handy trick for dates in your documents! (For example, keeping May 19, 2012 all on the same line.)
  • Use Shift-Enter for a new line but not a new paragraph
    (I use this quite often when formatting documents – actually I used it just now so that I could move down one line without creating a new bullet!  I also use it when I don’t want the extra space you get before a new paragraph when I want to start a new line.)

 

Try them out!  
These tricks work in many other programs besides Word and can be a great time-saver when writing and formatting documents. 

Source: http://www.worldstart.com/the-incredible-non-breaking-hyphen/

Time To Learn WebEx
Jenn Matthews posted on Jul 05, 2012

WebEx is our new option for organizing and attending online meetings (webinars).  Cornell faculty, staff, and affiliates can organize webinars for free.   Anyone can participate.

With the introduction of WebEx, the Adobe Connect online meeting service is being phased out, so I strongly encourage those of you who previously used Adobe Connect or those of you who are interested in learning how to organize an online meeting to attend one the CCE IT’s “Introduction to WebEx” webinars this month.   They will cover the basics of meeting management and system capabilities.

Dates are: Tuesday July 10 at 10am, Wednesday July 18 at 1 pm and Monday July 23 at 10 am. To register for one of these webinars please visit:

https://cceconferences.wufoo.com/forms/cce-it-webinar-registration/

CIT Information Page About WebEx:

http://www.it.cornell.edu/services/webconferencing/