On June 26 this year I sent this survey to the Chief Collection Development Officers of ARL Libraries Listserv
Date: Tue, 26 Jun 2007 13:47:56 -0400
From: "John M. Saylor" <firstname.lastname@example.org>
Subject: Quick survey on ETD's in IR's
Dear Colleagues- I am in the process of negotiating with our Graduate School the policy under which theses and dissertations (T&D's) are deposited in our institutional repository (http://ecommons.cornell.edu)
The graduate school will currently agree to a policy which
"mandates all electronically deposit T&D's go into the IR. The default submission would be to a dark or closed (ie full text is unaccessible, abstract is accessible) portion of the IR unless the student agreed (by checking a box on the form) to have it open. After 5 years the library could/would try to contact the student to gain permission to have it moved to the open portion of the IR."
I am trying to convince the graduate schoolto have the default be to move T&D to the open portion after 5 years UNLESS the student specifically requests that it remain "dark" for another 5 years. So can you tell me what happens at your institution:
1. Institution Name
2. IR URL:
3.T&D's are mandated for deposit (Y or N)
4. Default deposit is Open____ Closed_____
5. IF Closed for how many years??
6. What is your arrangement for moving from Open to Closed
Thank you very much . I'd be glad to summarize. Cheers- john
The results of the survey are now posted in an excel spreadsheet here
Here is my take on a quick summary.
I received email responses from 32 institutions.
-29 reported having an institutional repository (IR) URL
-16 of the 29 reported some form of mandated electronic deposit (Virginia schools are definitely the leaders in this)
-of the 13 who said electronic deposit is not mandatory- 6 said they were working on and it and will become mandatory
-of the 29 reporting an IR- 23 said the default deposit, whether optional or mandatory is open as opposed to closed
John M. Saylor
-Interim AUL for Scholarly Communications and Collections
Cornell University Library (CUL)
-Director, Engineering Library
Ithaca, NY 14850-4623