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Meeting Information:

SAB/MAB DINNER: October 6, 2014, Monday, Taverna Banfi at the Statler Hotel (Cornell)
Reception at 5:30 pm at Rowe Room & dinner at 6:30 pm at Taylor A Room

MEETING LOCATION:  703 Olin Library, Cornell University Library 

  • The entrance to Olin Library is across from the iconic bell tower. Immediately inside the front doors, turn right and go around to the elevators. The meeting room is on the 7th floor.
  • Door to Olin Library opens at 8:00 am.


CONTACT: Oya Y. Rieger, (607) 351 9828 or (607) 254 5160


BACKGROUND INFORMATION: arXiv Member Advisory Board Work Space




8:15-8:30 am

Arrivals & continental breakfast (muffins, bagels, cut fruit, orange juice, and coffee/tea)

8:30-10 am

Introductions and arXiv overview (10 minute each topic and Q&A)           

  • Meeting goals - review of last year's meeting outcomes (Oya Y. Rieger)
  • arXiv Program at CUL (Oya Y. Rieger & Chris Myers)
  • Membership Update (Jaron Porciello)
  • Moderation (David Ruddy)
  • IT Update (Chris Myers)
  • SAB update (Dave Morrison/Steven Gottlieb) 

    Introduction & Business Overview
    SAB Meeting Agenda
    IT Updates (from SAB meeting)


Business model overview

  • Budget review and projections (CY14 & CY15)
  • 'Give button' pilot as a fund raising strategy
  • Strategies for reaching out to research councils for contributions
  • Beyond 2013-2017 business plan - preliminary ideas and strategies for increasing funding sources
  • Background Documents
    arXiv Business Model, 2013-2017
    CY14 budget (with mid-year adjustment)
    CY15 - projected budget (to be distributed during the meeting)
    (includes a 10-minute break)



arXiv users and current/emerging needs

Informal & brief presentations by MAB members about what they are hearing from their local users about arXiv:

--Is arXiv meeting scientists' needs? Both as readers and submitters of papers. Any features that arXiv is not providing and needed by scientists (research data support, social networking tools, better interoperability with other related system, etc.)? Are there any other online databases or repositories that scientists prefer to arXiv?

--What do you see as graduate students' up-and-coming needs? How do they differ from the current generation of scientists? What do we need to do to continue to meet current and emerging needs?

--Opinions on arXiv's quality parameters. Our goal is to ensure that articles are of interest, relevance, and value to the disciplines in which they are listed. Submissions are reviewed by expert moderators to verify that they are topical and refereeable scientific contributions that follow accepted standards of scholarly communication. Submissions may be rejected or reclassified based on moderator input. Does arXiv strike the right balance between quality and openness? Are article classifications appropriate and useful?

--Any 'stories' you hear about how arXiv is affecting their research or communication.


Working lunch  - arXiv users and current/emerging needs discussion continues

(includes a 15-minute break)


arXiv and scholarly communication: arXiv operates on limited resources therefore it is critical for us to identify priorities. We'll discuss the importance of several initiatives vis-à-vis arXiv to review arXiv's plans and get your input on identifying what should be a priority for us.

  • Interoperability of arXiv and Institutional Repositories
  • Emerging open access mandates from funders & compliance issues (e.g., plans for integration of standardized metadata by use of ID like ORCID, Grant-IDs, or Institutional IDs; SHARE & CHORUS)
  • Linking to research data


Future strategies and directions: We invite your questions & recommendations. Here are the questions we've received so far from the MAB members to be addressed at this meeting:

  • Are there any new subjects and fields on arXiv responding to different disciplines' publishing habits?
  • What is the desirability and feasibility of  outsourcing arXiv's technical development and support?
  • Are there any new developments in regard to your collaboration with ADS, Inspire, Epi Science, etc.?
  • What are the new developments with SCOAP3 & arXiv collaboration?,



  • MAB 2-year terms
  • Review of the meeting outcomes
  • Communication strategies -- with MAB and other key stakeholders
  • Any feedback, questions, recommendations for arXiv team


  • Margareta Fathli, representing Tommy Ohlsson, Professor , KTH Royal Institute of Technology, Department of Theoretical Physics, Sweden
  • Carol Hoover, Digital Information Resources Manager, Los Alamos National Laboratory, US
  • Tracy Gabridge, Associate Director for Research & Instructional Services, Massachusetts Institute of Technology, US,
  • Zhixiong Zhang, Assistant Director of National Science Library, National Science Library, Chinese Academy of Sciences, China (will not be able to participate)
  • Philip G. Kent, University Librarian, University of Melbourne, Australia
  • Molly White, Director, Math, Physics, Astronomy Library, University of Texas, Austin, US
  • Tim Klassen, Head, Science and Technology Library, University of Alberta, Canada
  • Eva Isaksson, Physics Librarian, University of Helsinki, Finland,
  • James (Jim) L. Mullins, Dean of Libraries and Esther Ellis Norton Professor, Purdue University, Representing Committee on Institutional Cooperation (CIC), US
  • Esther Tobschall, German National Library of Science and Technology Germany, Representing Consortium arXiv-DH and HGF: Coordinated by the German National Library of Science and Technology (TIB) and Deutsches Elektronen-Synchrotron DESY, Germany
  • Catriona Cannon, Associate Director, Collection Support, Bodleian Libraries, Representing Jisc, UK
  • Laine Farley, representing MacKenzie Smith, University Librarian at UC Davis, Representing University of California, US
  • Yuri Tschinkel, Professor of Mathematics, Courant Institute of Mathematical Sciences, New York University, Director of Mathematics and the Physical Sciences, Representing Simons Foundation, US (will not be able to participate)

Ex Officio Members

Cornell University Library

  • Chris Myers, Interim Scientific Director
  • Jaron Porciello, Digital Scholarship Initiatives Coordinator, arXiv Membership Program Lead
  • Oya Y. Rieger, Associate University Librarian, Digital Scholarship & Preservation Services; arXiv Program Director (MAB Chair)
  • David Ruddy, Director, Scholarly Communication Services, arXiv User Support Manager
  • Simeon Warner, Director, Software Development & Repository Architecture, arXiv IT Manager

Scientific Advisory Board

  • Steven Gottlieb, Distinguished Professor of Physics, Indiana University, US
  • David Morrison, Professor of Mathematics and Physics, University of California, Santa Barbara, US
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