Event lead checklist
This to-do list covers the minimum items required to complete for online events made available to all Cornell alumni.
Download the checklist [PDF]
- Digital Event Briefing & ROS Template (Currently in word doc draft format to accomodate individual needs/wants)
Diversity, Equity, and Inclusion Guide
Event leads are encouraged to reference this guide when planning all alumni events and partnering with entities outside Cornell Alumni Affairs and Development (AAD) that include Cornell branding.
- Download the guide [PDF]
Speaker releases and copyright agreements
In order to minimize legal risk, the university is increasing scrutiny of marketing permissions, copyright protection, and compliance of copyrights. With that in mind, below are the guidelines, FAQs, and speaker releases/copyright agreements that AAD leadership and the Office of University Counsel have approved for our division moving forward:
- Explanation of Guidelines
- Frequently Asked Questions
- Standard Recording Release
- Cornell University Faculty and Staff do NOT need to sign these.
- Cornell University Alumni and Students DO need to sign these.
- These should be used only if the speakers are not presenting any audio/visual material. If they are, they should sign the Performance Agreement instead.
- Performance Agreement
- This should be used for ANY speaker who is presenting any audio/visual material in their presentations.
- If someone signs a performance agreement, they do not need to sign a standard recording release too.
Need help planning your next event?
University Alumni Affairs staff are available for consulting and event support for online events that are intended for all alumni.
AAD calendars and marketing plans:
Debra Earl, Director of Integrated Marketing
AAD Events Calendar
AAD Email Calendar
AAD Multi-channel Calendar
Events management:
Brenda Rodriguez, Senior Director, Events Management
Faculty speaker requests:
For central Regional Club, Regional Staff Driven (Return to Classroom, NEC/West. etc), Diversity Alumni Programs (Mosaic, CBAA, CLAA, etc.), and Class Program requests- Christina Ulrich, Assistant Director, Regional Programs and Engagement Initiatives
For all other requests for signature events coming from central programs (ie. CALC, CSVXX, CEN, TCAM, PCCW, Student and Young Alumni Programs, Founders Circle, Family Fellows, Lynch/Weiss, Reunion, Asia Pacific Conference, Homecoming, etc.) - Magdalena Bartishevich- Senior Director, Engagement Initiatives, Volunteer Programs and College and Unit Partnerships
Email | Teams chat
Request Form | Faculty Engagement Toolkit
Online event technology and production:
Michael O’Neill, Associate Director for Digital Engagement
Regional partnerships:
International Programs
Hongnan Ma, Director, International Alumni Relations
Northeast Corridor
Ilana Dimbleby, Director, Northeast Corridor Engagement (on maternity leave January - June 2021)
Gissela Mera Lourido, Assistant Director, Regional Programs (Interim Director; Metro NY Regional Clubs)
U.S. Regional Programs
Matt Carcella, Director, Diversity, and U.S. Regional Alumni Engagement
West Coast
Nancy Abrams Dreier, Director, West Coast Engagement and Cornell Silicon Valley
Affinity partnerships: If co-producing a program that features a college and unit faculty member, college and unit alumni, or affinity group alumni, reach out to appropriate engagement officer for possible cross-promotion on their social channels, email newsletters, online calendars, etc. For example DAP, Human Ecology, Lab of O, Cornell Entrepreneur Network (CEN) etc.