- Open the Edit/Add Item screen to the item that has been received from the instructor.
- Open Voyager and click on Functions, and then Item... from the main menu.
- Dismiss the search by barcode box that appears by clicking on Cancel.
D.2.2.1 New Record, No prior personal copies of the same title
- From the main menu on the Voyager window select Item and then the Add Bib/Item... option.
- On the Bib tab of the Add Bib/Item window.
- Ensure Template is set to Book.
- Copy over the following fields from Ares:
- Copy the Ares Title field to the Add Bib/Item, Title(include /): field.
- Copy the Ares Author field to the Add Bib/Item, Author(F L, F L,): field.
- Change Semester: to the semester for which the item is intended.
- Ensure that 948 Source: contains "Reserve".
- On the Holdings tab of the Add Bib/Item window.
- Change Location: to your reserve location, e.g. Olin Res.
- Set Call No. Type: to Other.
- Copy the Ares Item Call # field to the Add Bib/Item Title field.
- On the Item tab of the Add Bib/Item window.
- Change Temp. Location: to your reserve location, e.g. Olin Res.
- Change Item Type: to the circulation period chosen in the Ares Loan Period field, e.g. 2hrres.
- Change Copy to the copy number you wish to use, e.g. 501.
- Place the barcode for the item in the Item Barcode: field.
- Click on OK to add the record to the voyager system.
D.2.2.2 Add New Item, Additional copies to prior personal copies
- Using one of the multiple search features in Voyager navigate to the Item Record of one of the preexisting personal copies.
- From the main menu on the Voyager window select Item and then the Add Item... option.
- When prompted, Link Item to Existing Holdings?, select No.
- On the Holdings tab of the Add Item window:
- Change Location: to your reserve location, e.g. Olin Res.
- Set Call No. Type: to Other.
- Copy the Ares Item Call # field to the Add Bib/Item Title field.
- On the Item tab of the Add Bib/Item window:
- Change Temp. Location: to your reserve location, e.g. Olin Res.
- Change Item Type: to the circulation period chosen in the Ares Loan Period field, e.g. 2hrres.
- Change Temp. Type: to the circulation period chosen in the Ares Loan Period field, e.g. 2hrres.
- Change Copy to the copy number you wish to use, e.g. 501.
- Place the barcode for the item in the Item Barcode: field.
- Click on OK to add the record to the Voyager system.
D.2.2.3 Finish Record in Ares
- Back in the Edit/New Item window in Ares, place the barcode of the newly created item in the Barcode field.
- Open the View MARC Bib window in Voyager, Item-View Marc Bib, and copy the Record number from the Title of that window into the Ref # field of the Ares Edit/New Item window
- On the main menu click Save to update the item in Ares.
- From the main menu click on Fulfillment and the Available at Desk to mark the item ready for pickup.
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