Present:
Jim, Jesse, Adam, Kate, Robert, Colleen, Joyce
Serials Solutions Proposal
2CUL Admin members are meeting this Wednesday.
1. Financial questions/issues
Ultimately, this question is for somebody else to decide, because others outside this group control the funds. What we need to do is articulate the known costs and benefits.
Jesse: assuming an Alma implementation, how much would we need to save in the next two (or three?) years. Jesse estimates that we will save an additional 10 hours / week at Cornell if we both use SerSol. If we do not adopt a common electronic resources system, he does not expect much additional collaboration is possible.
Joyce expects that months down the line we will be able to do more with license agreements and support than we can now. She did not provide an estimate of time she expects to save, but expects it would free up time to do things we never have had time to do.
Kate is concerned that if we don't move forward with this proposal that it will be a set back for 2CUL TSI. She compiled a list of seven intangibles she believes support the proposal.
How do we convert the proposed Columbia staff person's contribution to dollars? Can Joyce answer this? Joyce says up to 280 hours staff time will be devoted to helping Cornell during its implementation.
Jesse will try to clarify Rich and Sally's opinion about 360 COUNTER.
Kate suggests that a cover page (executive summary) should be written that describes how a two (or three?) year amortization would actually play out. Also, this document should state that it is difficult to move forward without a common system, that the intangibles are critical to consider. Jesse and Joyce will add the executive summary to the SerSol proposal by COB today.
Executive summary should include:
Costs
Benefits
Morale
No Hedging
2. Should SerSol proposal be bundled with the Callisto proposal?
Jim argued that bundling both proposals together for Wednesday's meeting is better.
Yes.
Joyce and Jesse left, then we discussed item 3 below.
3. Cross-institutional work
We discussed a proposal from the ordering unit and decided it needs more work.
Jim will copy use case list from Xin's Basecamp to TSI Basecamp.