2CUL TSI SG April 29, 2013
1. Updates on working groups
Kate: Print serials group is spending more time than they thought learning each other's workflows. Cornell is centralized, Columbia is decentralized.
Boaz: Database management group is also struggling with documenting the workflow. Cornell is centralized, Columbia is decentralized.
Boaz: Batch processing group. A little behind. Documenting workflow at Columbia is taking some effort, especially at Columbia, because the workflow extends into IT. We might need support from Bob to get more of IT (Evelyn's?) time)? Perhaps not. Gary Branch thinks it will be hard to meet their deadline. Boaz is getting a little involved.
Robert: Non-MARC group from Cornell is coming to Columbia this week. Robert has access to their documents. They are steaming forward, it appears. Lots of documentation produced by the group already.
Robert: Copy cataloging. They're working on the inventory of staff and expertise. Cornell has shared some documentation in these areas and Columbia is preparing equivalents.
Adam: Adam met with Amy Blumenthal to talk about the Desktop support group. Adam stressed that we need to be able to ramp up in phase 2 later this year.
Adam: LERIWG. Adam will meet with Boaz to talk about activating the Cornell side. Adam might want to meet with Sarah W. when we travel to Columbia in May.
2. Discussion meeting with Cornell 2CUL Working Group members
Access to Columbia documentation is an ongoing challenge.
Kate: Columbia has three major manuals:
1. Cataloging Practices Manual (CPM). Requires guest account.
2. Serials Cataloging, Adding and Recon Manual (SCARM). Requires a Columbia single sign on id.
3. Departmental Collection Maintenance Manual (DCMM). Requires a Columbia single sign on id.
4. Some department units have a shared drive.
Who from Cornell has a Columbia id? Gary Branch has guest id. Boaz and Jesse have access to ? Liisa?
Lois updates the LTS org chart with every staff change.
3. Review of the agenda for 2CUL TSI meeting May 14-15
Boaz: John Saylor and Kizer might be going to Columbia in May, maybe the week before, or overlapping with May 14-15 meeting. John and Kizer might be present at proposed 2:00 - 2:45 meeting on May 15.
Xin will also be present for May 14-15 meeting. Kate is in communication with her.
Kate will try to schedule Adam at 3:45 with Sarah W. to talk about LERIWG.
Action items:
Kate: At some point we will need to integrate our documentation. By 2015? We should add integrating documentation to our TSI goals document.
Robert: Inventory of documentation. Will look into guest logins for Cornell staff.
Boaz: Maybe Cynthia Rich is a good person to do some testing. Boaz will put her in contact with Robert to do some systematic testing of documentation access.
Kate: Write email explaining Columbia union. Perhaps isolate the management rights part of the contract and add some context. Columbia union staff cannot manage other union staff. They can train students. They cannot do performance reviews. We can add this to the agenda for the wg leads meeting in May.
Robert/Kate: Add support staff names to Columbia org charts, if not there already.