2CUL TSI Steering Committee
2013-01-23
Present:
Cornell: Jim, Boaz, Adam, Jesse, Liisa
Columbia: Kate, Robert, Colleen, Susan,
1. Review of the E-Resources Troubleshooting Team draft proposal
Kate: The proposal really isn't a charge. It is a starting point. We want the team to shape this to be their own.
Jim: Regarding the timeline, if we implement Alma, it will be good to have this work completed before we start a migration.
Jesse: The team could build in some conditionals, that is, if Alma or if not Alma.
About an 1.5 years ago, there was work done on a spreadsheet that compares the two institutions and what systems are being used. The team can analyze this as a first step.
We can set up a basecamp instance for you. What system do you want to use? Joyce prefers the wiki. Team will choose the tool they want.
Kate: there is an admin committee above TSI. For some issues, it might be appropriate to push them to that group (e.g., decisions that might involve money).
Role of TSI is to coordinate across all the functional groups.
Jim: It is helpful if your team can make linkable information available to TSI SG.
Kate: We also need a historical account of our work for Mellon.
First tasks for team: 1. pick a chair, 2. revise (if necessary) and get the charge approved by TSI SG.
Technology options for meetings: conference call, Skype, Webex, Polycom.
Joyce: her 2CUL position ought to be filled within a couple of weeks. The responsibilities are in flux?
Joyce: what if team finishes phase 1 early? Does it need to wait until July?
Jim: If it is self-contained to eresources troubleshooting, then there shouldn't be a problem.
Jesse: example of an area where they might jump ahead is choosing the same remote browser testing tool sooner that July.
Jim: There might be individuals who get called into more than one functional team. If this happens, we are open to trading players.
Joyce: come up with charge, review old spreadsheet, basecamp or wiki, drinks at ALA, communication path, look at Joyce's original proposal, do some testing as long as it is contained to eresources, be flexible with staff.
TSI SG Debrief:
Colleen: has some concern about the scope of the troubleshooting team expanding beyond its charge.
Jim: It might be helpful to expedite the wider eresources functional team so that the expanding scope has a productive home?
Jim: For some functional teams, it might be helpful for Jim or Kate to serve as a liaison if there is a complicated reporting dynamic.
(Is Gary Bertchume from Columbia on the 2CUL email list?)
2CUL TSI Steering Committee Meetings, Cornell University Library, Monday, Feb. 11 – Tuesday, Feb 12, 2013
Kate: For FF meeting, add agenda item to discuss liaison dynamics.
Jim: Are we looking at one TSI SG Columbia group to visit Ithaca or should we expand it?
Kate: Perhaps we should invite the Ordering team?
Jim: We should send a note to all the non-SG team members and ask them about travel plans. Action item: Kate will draft a note.
Consensus: Team travel is not an expectation. However, we did budget adequate money for it.
Adam: Eresources Unit meeting agenda item probably won't be necessary or even possible. The 2CUL LERIWG meeting is not necessary, because that group is decentralized. Sarah Witte and Adam are in communication already and getting that together.
We should put some gaps into the schedule for individuals to work alone or meet one on one where appropriate.
Colleen: How do we make hotel reservations with the 2CUL account?
Day 1: Monday
1:00 – 4:15 TSI Steering Committee: regular (but expanded) working meeting, includes a 15-minute break
role of liason
6:00 Dinner (Steering Committee). No shellfish for Colleen (no Oyster bar).
Day 2: Tuesday
9:00 – 9:45 Robert, Kate, Jim, Adam: career dev panel.. Colleen could meet with Jesse.
9:45 – 10:00 Break
10:00 – 11:00 Conference call with Denison / Kenyon reps
11:00 – 12:00 Cataloging & Metadata meeting (Kate, Robert, Jim)
12:30 – 2:00 Lunch. Colleen and Robert prefer catering.
2:00 – 3:00 TSI SC meeting with Bob and Xin (if they are available)
Bus leaves at 5:15 for Kate and Colleen.