Oliver's notes. Current A&S Comm-supported CommonSpot platform going away so must move our site to new A&S Comm-supported Drupal platform.

Notes

• Site is at <http://chemdev.as.cornell.edu>

  • To edit the site, you'll need to login first at <chemdev.as.cornell.edu/saml_login>

• See emerging draft documentation (really necessary?):
  • Documentation
• Google Docs A&S Comm created; ask them for the URLs:
  
  • Doc containing A&S Comm's migration-related status and to-do's.
  • Doc created so designated Chemistry staff could cut-and-paste received feedback during department's preview period, to share with A&S Comm.
• Oliver is away basically all of July. Returns August 2 (Tues).

Next meeting

• Faculty (and staff?) discussion meeting, hoped for ~July 20 or 21st (as of 6/30/16)

Status

Decisions per 6/30/16 meeting:

Timeline:

• Within a week, Rob sends email to Chemistry department that site can be previewed, who to provide feedback, feedback desired, and that a discussion meeting has been set.
  • Collect feedback via <ChemWeb@cornell.edu>, etc.
    
• About a week later, have the discussion meeting. Aiming for July 20th or 21st, around Rob, Bob's, and Scott's schedules.
  
• About a week later, go live. Aiming for August 1st.
  

A&S Comm to:

• Add Rob as a site editor. (Rob reported to Oliver that Francine did not had editor rights, even after the training.)
• Create Google Doc for collecting Dept's feedback. (A&S Comm completed this by the end of the day.)
• Sherrie Negrea (freelancer retained by A&S Comm) to draft missing text (in remaining 3 landing pages: Home, Academics, and About Us. (Research was done.)
• Attend Chemistry Faculty (Staff?) mtg presentation, per date arranged by Rob.
  

Rob to:

• Set up Chemistry Faculty (and staff?) presentation and discussion meeting. Aiming for July 20 or 21st.

As of 6/28/16 (Tues), just FYI:

• Scott Haber has not received the key, short texts from Jiwoong or his assignees. (See "To do's".)
  
• No email from Jiwoong to the department to start internal review/feedback process. (See "To do's".)
• No new photos of Davis or Lee to Scott so the Baker Lab building remains as their place-holder. (See "To do's".)

6/17/16 Oliver drafted action and assignment plan, which Lenetsky and Jiwoong approved the same day via email:

• (1) Solicit feedback to <chemweb@cornell.edu>. Perhaps via an email to all Chemistry folks we want feedback from from Jiwoong, using Scott's "Site Feedback Questions", below (see email for the q's).
  • Status: Not done, as of 6/28/16. Jiwoong was in Hong Kong, expected back in the office ~6/27/16.
    
• (2) Have Joyce/ Francine compile feedback per Scott's suggestion below so it can be sent to A&S Comm. (see email to review Scott's comments)
  • Status: DONE. Michael and Oliver communicated this to Joyce and Francine. And subsequently we all attended a training/ orientation session to do smallish updates on the draft site in response to some feedback we might get.
    
• (3) Ensure new site clearly has links on each page to <chemweb@cornell.edu>. Consider during the review period a page on the site containing the "Site Feedback Questions", and making that easy to link to from every page.
  • Status: DONE. Scott did as much of this as seemed appropriate to do.
    

Decisions per 5/31/16 meeting:

•  Monday, 6/20/16, goal to complete internal review/feedback process.
•  Friday, 6/24/16. goal date of launching the new site. 

To do's

Completed to-do's, and ones no longer pertinent

Meetings and other communication notes

Cut-over checklist and other things not to forget

• Ensure documents, especially the faculty list (from 6/2/16), is most current and does not contain home numbers.
  • http://chemistry.cornell.edu/general-info/forms.cfm
  • http://chemdev.as.cornell.edu/forms

Key words

Migration, website