2 days, June 10th and 11th, 2015. Likely about 25 participants, but max. of 40 scheduled. Presentations on first day. On-hands workshop the second day. About 12 speakers. And fewer (6-10?) workshop facilitators.
ChemIT's project number
- INC000001321632
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Sub-pages
Goal: Ensure participants can use workshop software.
| Areas of concern and ideas. | ChemIT's role | Notes |
|---|---|---|
| Participants bring own laptop which can run required software. | (none) | Must specify OS, hard drive space, and capabilities (RAM, proc). Other info? |
All software required for the workshop portion must be properly characterized and made available.
| (none) | Q: Will participants have time to install, configure, test and de-bug software? Q: When will they do this, with what support, and still have time to participate in the workshop? Includes dependencies such as operating system (version, bit-level) and required supporting applications (such as Matlab). |
| Provision back-up resources to participants' laptops. | Explore ideas, with John Franck, and clarify related procedures to the degree ChemIT is involved or otherwise responsible. Timing matters! | Effort and turn-around time required to provision backups is a concern for a one-day event. Especially to provision "just-in-case" needs. For now, focus on these ideas:
Other ideas include:
|
Workshop software considerations:
Create a timeline so expectations are clear to all involved. When are the software specifications and vetting due, for example? When and how is vetting completed?
- Without an investment in good process, the workshop may not be able to test and distribute working software, much less deal with any last-minute changes.
ChemIT recommends the group creates and maintains a spreadsheet with info such as the ones below. Perhaps shared via Box.com.
| List of each application | Owner: Who is requesting it, for which workshop(s) | In addition to John Franck: Who else can de-bug, if not Owner | OS dependencies | Other dependencies | Test file(s) | Notes |
|---|---|---|---|---|---|---|
| App1 | ||||||
| App2 | ||||||
| App3... |
Goal: Find a good location for the presentations and the workshop itself.
| Areas of concern and ideas. | ChemIT's role | Notes |
|---|---|---|
| Electrical power | 1) Ensuring physical access to power plugs. 2) Ensuring sufficient power so circuits are not blown. Low risk of that, using laptop chargers? | |
| Networking | If need anything other than wireless, for this one-day workshop, any other option other than using an existing computer lab? |
Ideas on locations.
Presentations vs. Workshop. Should be close to each other. Must have ability to provision food, etc. in or nearby.
- CU Library: Mann Library. Others?
- Stimson Hall (CIT/ ATC)
- CIT Labs: Any appropriate? (ATC)
- Sage Hall (Business school)
- Baker: ?
- PSB: 120, 401. Others?
- Clark Hall: 7th floor (700/ 701)
- Clark Hall: Old Physical Sciences Library space
- Weill 226. Others?
- Other buildings?
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Original request
To: chemit
From: jkt27
Date Received: 2/26/2015 10:42:26 AM
Hi Oliver,
(...)
We need to know what are our options and some guidance for the computer lab component of our June workshop.
Questions/discussion might include --
· if people bring their own laptops (most, if not all will) and load the workshop software into their laptops and we use our server (if we can set up temporary accounts for Workshop participants on the server) can participants download and run simulations --- if so, then do we need just a good meeting room with desks rather than an specially booked “computer lab” ?
· What questions we should ask our speakers of their particular needs?
· Rental or portable labs and laptops available from CIT?
Joanne