Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.
Contact: Jasmine Burns
Unit: Batch Processing, Cataloging, Metadata Services, DCAPS
Date created: 02/17/2017
Date of next review: February 2019
Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply
These are the three cases in which DCAPS initiates a Batch process
1. DCAPS hands a list of BIBs for eBIB Creation
Participants: Jasmine Burns, Batch staff
- dcaps hands spreadsheet
- batch creates ebibs
2. List of BIBs for items that have been digitized
Participants: DCAPS Project Manager, user-0b855, Batch representative
DCAPS has
- DCAPS hands spreadsheet of BibID and delivery system identifier to user-0b855 to hand over to batch
- Batch creates 899 code on records
- Batch notifies DCAPS of 899 code
3. List of BIBs for items that belong to a single collection
- hands batch list of Bibs
- 899 code gets put on record
- batch notifies DCAPS of 899 code
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.
- a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
- 776 0 8 $i Print version | Online version $w (Voyager) bibidnum
- 899 ind1 = 0 $a 899code