NOTE: This procedure is still in its beginning stages. Please bear with us as we progress to complete this document. (pd - 05022022)
Overview: This document outlines the processing workflow of specialty theses received the Fine Arts Library. Specialty theses received from the Fine Arts Library are Bachelor of Art, (Honors Thesis), Bachelor of Architecture, (B'Arch), Bachelor of Regional Planning, (C.R.P.), Masters of Architecture, (M'Arch), Masters of Regional Planing, (M.R.P.). Theses stemming from the Fine Arts Library are not associated with the M.R.P.s or M.F.A.s generated through the Graduate School. The requirements between the Graduate School theses and the ones received from the Fine Arts library are different and follow a separate process. However, the ones received from Fine Arts library are still sent to Library Technical Services for processing.
Migrating to Folio has put the processing of Fine Arts theses under a whole new process. This document serves to breakdown that process and identify the steps taken in the all-new Folio database.
For other thesis inquiries, you can visit the main Thesis Processing page, of if you have any specific questions, concerns, or inquiries, please contact the Thesis Coordinator, Peter DelaCuadra, for further assistance.
Unit: cataloging
Date document created: May 2, 2022
Date for next review: June 5, 2023
-------------------------------------------------------------------------------------------------------------------------------------------------------
Classification
There are four types of theses received from Fine Arts, and those four types have an individual classification subject cutter. Here is a listing of the four types along with their associated classification subject cutter:
Bachelors of Architecture, (B'Arch) = NA38
Bachelors College of Regional Planning, Honors Thesis, (C.R.P.) = NA9002
Masters of Architecture, (M'Arch) = NA39
Masters of Regional Planning, (M.R.P.) = NA9001
Creating the call number
There are three parts to creating the correct call number for a thesis. The First portion is called the classification subject cutter, the second portion is the conferral year, and the third portion is identified as the author cutter. The word "Thesis" will be the first element when processing an M'Arch or M.R.P. The word "Thesis is not used when processing a B'Arch or C.R.P. The first portion is provided in the Classification section, the second portion is the actual conferral year of the item and the third portion is created using the LC Cutter Table. The parts of the call number are separated by a space.
Example of Bachelors call number: NA38 2020 D453 or NA9002 1999 C834
Example of Masters call number: Thesis NA39 2021 Z364 or Thesis NA9001 1985 Q85
Creating the print copy bibliographic record
Using the Inventory App in Folio, search for "thesis template". Once you have found the correct record, click on the title to open the instance record. Once you in view of the instance record, click on the Actions button, in the upper right hand corner of the app, then scroll down and select "Derive new MARC bibliographic record", please make certain that you DO NOT select "Edit MARC bibliographic record". At this point, you should be able to see the MARC record template. You will be editing this template to create a new bibliographic record for the Fine Arts thesis in hand. With the exception of fields, 040, 336, 337, 338 and 665, you will adding or editing data in the remaining fields.
Example of thesis template used in Folio:
=LDR 00822ntm a22002297i 4500
=005 20190617044346.0
=008 170829s2017\\\\xx\a\\\\\b\\\\000\0\eng\d
=040 \\$a NIC $b eng $e rda $c NIC
=100 1\$a author last name, first name, $e author.
=245 10$a thesis template : $b sub-title, if needed / $c by author first last name.
=264 \1$c [year]
=300 \\$a leaves/pages : $b illustrations ; $c [height] cm
=336 \\$a text $2 rdacontent
=337 \\$a unmediated $2 rdamedia
=338 \\$a volume $2 rdacarrier
=502 \\$b thesis type $c Cornell University $d conferral $g discipline
=504 \\$a Includes bibliographical references (leaves xx).
=520 \3$a abstract
=653 \\$a key word/phrase
=653 \\$a key word/phrase
=655 \7$a Academic theses. $2fast $0 (OCoLC)fst01726453
=700 1\$a advisor last name, first name, $e thesis advisor.
After adding and/or editing the correct data of the book in hand, you will save the record. Make note of the new Instance HRID and copy it to your clipboard. Then close both the newly created record and the thesis template record.
Go back to the searching portion of the Inventory App, and search under Instance HRID, and then past your copied Instance HRID into the area below, and click search. You should see your newly created bibliographic record.
Creating the holdings record
In the Inventory App of Folio, search for the record that needs a holdings record created. Once you have the correct record you are looking for, click on the title to view the instance record. With the instance record in view, you should have a window similar to this:
From here, you should be able to a blue bar that indicates "Add holdings". Click on the blue bar to start the creation of a new holdings record. Under the "Administrative data" section, there is sub-section, entitled "Holdings type". There is section just below the "Holdings type" with a drop-down arrow. Click on the arrow and select the correct type of the book in hand, e.g., monograph, serial, etc. Next, you will proceed to the "Location" section. In that section, there is a "Holdings location" and underneath that is "Permanent". Click on the drop-down arrow under "Permanent" and select appropriate location for the item in hand. In the same "Location" section, there is also a "Holdings call number". In that portion locate "Call number type", and using the drop-down arrow, select "Other scheme". To the right of "Call number type" is "Call number prefix", "Call number", and "Call number suffix". If the item is marked for oversize, add the word "Oversize" into the prefix box. Then add the corresponding call number in the "Call number" box. And again, if the item is marked for oversize, add the character "+" into the "Call number suffix" box. Otherwise, leave the "Call number prefix" and the Call number suffix" boxes blank.
Creating the item record & item status
Fine Arts tracking sheet