Scope: This document outlines the steps involved in creating order records in Voyager for items selected from Sunday's New York Times to be placed in CUL's New & Noteworthy section. The premise is that the orders will be treated as rush.
Contact: Tenzin Tsokyi, Masayo Uchiyama
Unit: Acquisitions (Ordering)
Date updated: 02/26/2020
Date of next review: January 2022
Notification from the Selector for New & Noteworthy titles
Choosing selected titles from the OASIS interface
Completing Voyager purchase order
Each week the bibliographer for American and English literature selects his choices from the Book Review section of the Sunday NY Times, for ordering. The bibliographer uses the OASIS interface to create bib records in Voyager, and includes appropriate notes to identify his selections as destined for New & Noteworthy. Additionally he sends a separate email with the list of selected titles to the Ordering Unit's group mailbox. Ordering staff will order requested titles from Coutts if available. Otherwise, they will order from Amazon.
A. Notification from the Selector of New & Noteworthy titles:
- Early in each work week, the selector sends a message to ltsorders@cornell.edu with a list of his selections for that week.
- Designated LTS ordering staff member sorts through the daily ITSO query and kickout folders to ensure that each requested title is associated with a Voyager PO.
- Also, and as appropriate, ISBNs for selected titles may be searched in Voyager to determine whether PO was created.
- Ordering staff will move note (NYBR; NEW-NOTEWORTHY) from the Notes area of the line item in the Voyager purchase order to the Requester area of the line item.
B. Choosing selected titles from the OASIS interface:
- Order all requested titles through the OASIS interface if available, by logging into the Stockrush account.
- Using ISBN from Voyager MARC record, search OASIS interface for availability, making sure item is listed as In Stock/Stock Rush Available.
- Confirm price in OASIS and choose hardcover option when one is available.
- Open “Order Info” tab and enter order info: PO#, fund code 521, check the square box of Stock Rush, enter notes “Stock Rush” in note to Coutts field or use the previously saved NYTBR template but change the PO#.
- If ordering only one title, bring a cursor to green arrow (action) and click Order Now.
- If ordering more than one title, bring a cursor to green arrow (action) and click Add to cart for each title.
- Click on the shopping cart tab and follow Step 5 for each title.
- View the ordered title listed in OASIS. Click Orders then click Search All Orders & Invoices. Find orders on a title-by-title basis.
C. Create/Update/Approve purchase order in Voyager:
- Match cart in OASIS to PO in Voyager to ensure that all titles have been selected.
- Use Fund code 521 in Voyager acquisitions record.
- Approve order in Voyager, but don't send via EDI.
- Title will appear as "Firm order--Open" in OASIS interface and should arrive within a week.