LESSONS LEARNED WORKING GROUP

KICKOFF MEETING NOTES 

09/30/2008  

 

MEETING ATTENDEES: Micci Bogard, Greg Bronson, RJ Davies, Stephanie Herrick (co-Facilitator), Sue Hilbert, Butch Labrecque (co-Facilitator), Ned LaCelle, Benoit McNicoll, Greg Menzenski, Irina Naydich, Christine O'Brien, Ron Parks, Nathan Reimer, Andy Slusar, Lisa Stensland, Casper Vanwyk 

ADMINISTRIVIA:

• IS Activity Code - 1853: Lessons Learned Working Group
• Confluence Site - https://confluence.cornell.edu/display/LLWG/Home
• LLWG Session 2 - Th, 10/23, 9-10:30, Maplewood
  

AGENDA:

• Review Agenda
• Purpose of the Meeting
• Introductions
• Expectations
• Identify Common problems conducting Lessons Learned sessions & benefitting from them
• Form Working Groups to Propose Solutions
• Closing
  

PURPOSE OF MEETING:

1. orient and form the working group(s) to
2. create and improve Lessons Learned (LLs) practices and tools by
3. working together to identify common problems, potential solutions & define next steps.
   

INTRODUCTIONS & EXPECTATIONS:

• Get the "Cornell view" on LLs
• Learn from others, apply to other projects
• "we talk about it", but how do we make sure that others benefit from it?
• Learn common/"best" way to do LLs
• Discover if LLs can be "generalized"
• Put best practices in place & perhaps develop a common repository
• We don't currently have a way to capture LLs (repeatable process)
• How can we work LLs into best practices
• Find out if there is a way for the PM to find "balance" conducting & participating in LLs as well as to apply LLs to future projects
• Learn and hear others' experiences
• Observe & learn how to conduct LL sessions
• Can we combine LLs with something else to make it more valuable/practical?
• Support problem ID & LL action items/next steps in order to benefit future PMs/projects
• How to capture LLs, collaborate w/ the info & be more proactive with (acting on) LLs         

IDENTIFY TOP PROBLEMS CONDUCTION LESSONS LEARNED & BENEFITTING FROM THEM:

FORM WORKING GROUPS

"Facilitation" Team (problem ID 1) - Ron, Micci, Lisa, GregB, Irina

"Best Practices" Team (problem ID 2) - RJ, Nathan, GregM, Andy

"Sharing Outcomes" Team (problem ID 4) - Sue, Ned, Benoit, Christine, Casper

CLOSING/NEXT STEPS

• Working groups assignment is to better define the problem, propose solutions, and devise potential strategies
• Working groups will "report back" at Session 2 (Th, 10/23, 9-10:30, Maplewood)
• Steph & Butch will post kickoff meeting notes to Confluence, plan Session 2, check-in with work groups
• Post-meeting survey