Add items

Collection items can be added individually or in bulk from the Exhibit Dashboard > Curation > Items navigation page. Each item can be associated with only 1 image file (jpg, jpeg, png).

Adding items one by one

If your image files are hosted on your local machine, you can add items one by one:

1. Select the blue "Add items" button.
   
2. Select "Upload item" to add an item to your exhibit.
   
3. Choose a file to upload from your local machine with file extension jpg, jpeg, or png.
4. Required: Enter a Title.
   • This title will also be used as alt text if you choose to embed this image on any of your exhibit pages.
5. Optional: Enter any other metadata you'd like to include and click "Add item" to save or "Add item and continue adding" to save and continue adding more items.
   • You may be presented with additional fields than in the screenshot above if your exhibit admins have configured additional metadata fields (Configuration: Metadata).
   • The Description field supports markdown for hyperlinks. 
     For example:
     →    
     
     

Adding items in bulk

If you have publicly accessible URLs to images you'd like to upload to your exhibit, e.g. if your images are hosted in a public Amazon S3 bucket, you can upload multiple items at once.

1. Select the "Add items" button.
   
2. Select "Upload multiple items" to add multiple items to your exhibit.
   
3. Click "Download template" for the csv template you will need to upload your image files and metadata.
   • If your exhibit admins have not added custom metadata fields to your exhibit (Configuration: Metadata), your csv template will look like: template.csv
4. Fill in template with item details:
   • url: publicly accessible url for image file (jpg, jpeg, png)
   • full_title_tesim: Title
     • This title will also be used as alt text if you choose to embed this image on any of your exhibit pages.
   • spotlight_upload_description_tesim: Description (optional)
   • spotlight_upload_attribution_tesim: Attribution (optional)
   • apotlight_upload_date_tesim: Date (optional)
   • spotlight_copyright_tesim: Copyright (optional)
5. Save completed csv > Choose File > Add item
   • Uploaded CSVs must be encoded in UTF-8. If your file uses non-utf-8 encoding and contains special characters, you may run into an error on upload.

Edit items

Exhibit curators can go back and change the metadata for any of your items at any time. A few options can also be updated after your item has been created:

• Visibility: in Exhibit Dashboard > Curation > Items, check or uncheck the box in the Public column
• Tags: in Exhibit Dashboard > Curation > Items > Edit (for each item), you can add any relevant tags for each item. See Curation: Tags for more information about tags. 

Bulk updates: Editing item visibility and tags

Exhibit curators can also update the visibility and tags of items in bulk by going to Exhibit Dashboard > Curation > Bulk updates. Follow the instructions on screen for how to download and upload your csv.

Reindex items

You may have noticed a "Reindex items" button next to "Add items":

For the most part, you should be able to ignore this button.

Occasionally, the solr index that is queried for search results and dashboard display may become out of sync with the data in the database. For example, if you swap images for an item and the thumbnail that displays is still showing the old image, or if you bulk upload items and find that an item is missing from your list, you can choose to "Reindex items" to resync your solr index.

Next: Curation: Tags