Scope: The purpose of this procedure is to outline the steps that an LTS or other Library staff member should take when deciding that a potential task should be scripted either by the Batch Processing Unit or by Library IT, via Batch Processing. These steps ensure that LTS managers are aware of who requested the work, as well as the desired outcome. It also ensures that the work will be assigned to appropriate staff with the necessary skills to achieve the desired result in a reasonable time frame.
Unit: Automation
Date last reviewed: March 2024
Date of next review: April 2025
A. Inquiry from Stakeholder and Ingest of Data
a. If a MARC record load, a file or place to retrieve the MARC and vendor contact information.
b. Specific needs or concerns about the data being worked with.
c. Type of material being handled, print, e-book, e-journal, videos, etc.
d. Frequency: one time job, monthly, quarterly, as new files are available.
e. 899 code requirements.
3. Automation head will assign job to appropriate staff, providing the background information and linking the stakeholder to the staff member should further questions arise.
B. Analysis of Data and Initial Proposal for Processing of Data
C. Documentation of Proposed Specification/ Process
D. Analysis and Finalization of Proposed Process