June 15, 2016 at 10 am in Olin 702

In attendance:

Agenda:

• A&S Program: New projects and outreach for Images for Teaching (Tre)
• Future of Flickr (Dianne)
• Digital Collections Portal Update (Melissa and Jenn)
• DSPS Fellowship (Marsha)                                                                               
• VRWG Co-Chair (All)
• Brown Bag Topics (All)

February 24, 2016 at 10 am in Olin 703

In attendance: Boris, Susette, Hannah, Mira, Tre, Marsha, Liz

Agenda:

• Luna migration – phase 2, preservation: Mira will try to preserve original database view from the server (like, aerial photographs the data didn't go through with transfer), original export screenshot of databases, we never had QC of export. Mira listed all collections and wants to divide the work to see if metadata was properly migrated, images displaying properly (open collection, look at it entirely from a high level, random individual records, look at fields, like rights statement, download size – the functionality of collections and then records. Liz will have some of her staff go through RMC.
  
  
• Create subgroups with key people that will do QC of migrated LUNA collections:
  
  A.D. White (Liz)
  Aerial (Jim)
  Billie Jean (Liz)
  Birds (Rhea to send to Lab of O)
  Cornell arts and memorabilia, art and artifacts (Hannah)
  Holt (Liz)
  Eleusis (Mira)
  NO HFJ
  Howell (Liz)
  BTT (Hannah)
  Karma (3 collections, all sourced from ShSh – Japanese woodblock, theoretical print...) 
  KVRF (ok)
  Map collection (Boris)
  Willard Straight (Liz)
  Political Americana (Liz)
  Racker (Hannah – albums?)
  Kinematic models (Mira)
  RMC (Liz)
  Saskia (not migrated) (Mira will be sure it is preserved on server)
  Scholars Resources (doesn't need to be checked)
  Utopia (Liz)
  Vicos (Liz)

Three different rights statements (open, closed, somewhere in between) need to be determined by Amy

Hannah will look for thumbnails, etc.

Will these each be deposited in CULAR? Yes, but we have the master files. Folders for each collection and folders for exports, documentation...one place for just documentation related to migration, not necessarily to collection.

• Shared Shelf announcements, promotion: Periodic updates about new collections – flyers, emails, every time a new collection becomes available there should be a notice about it. Basic collections promotions and updates. Quarterly updates (completion of both migration projects, etc.). We aren't always sure when a collection is done, but it would be great if this was built into the last phased of the workflow. We could have Melanie write a statement before we start with collection and when it is done. Who owns them, who curates and cares for them long term?
  Announce to library and encourage liaisons to announce it (email tree) – sending to CUL should be announced.
  
  
• CD preservation projects and the general grant cycle: CDExec puts towards money to support fragile materials, call goes out in October, due date in early November, this year we did not get applicants in front of committee. Take pool of money, most carved into grants. This time 4 (Katherine Regan, Boris, Fred, Eric) and then there is another chunk of money that gets used for RMC, digitization of selected materials. Digitize and deliver – gigantic master files to Kaltura, ShSh cat records with Kaltura and MARC records from the catalog so that things can be streams and eventually streamed via Hydra. This is a function of DCAPS (preservation and delivery) – fueled much tech development, work with LTS, metadata services, etc.AV preservation report is currently being written to send to partners to be proofed by April 1, get to Anne and new vice provost by June, figure out how to programmatically deal with this in the coming years. About a month and a half behind deadlines, but expected to catch up and curated by library people rather than faculty partners (ownership was less clear). A&S grants: interest from 7 grad students, some pairs and 6-8 faculty members. Straight digitization, some of Ithaca-based archives, digital access to things in RMC, interest in partnering with other institutions (Lindsey Cooper archive-style, where digitization is being done and metadata produced in UK), providing access to Asia Art Archive (based in Hong Kong)
  
  
• Presenting Archivision modules as a single collection

January 6, 2016 at 1 pm in Olin 703

In attendance: Mira, Tre, Liz, Melissa, Hannah, Jenn, Susette, Marsha

Two migrations about to be completed: Luna and Pictor! Great news!

Agenda:

• HFJ migration update and eMuseum: Migration is not complete, but will shut down Luna server at the end of the month and will keep the back end up for a while. Contract for Luna ends in February. eMuseum is only open to Cornell campus currently: sf-tms02.serverfarm.cornell.edu (did not work in IE browser) – published all records that they have with size 3 images, will replace 11000 public domain images with high resolution jpegs (with variable sizes). They are fine with us shutting down the server at the end of the month.
• Luna migration progress: Hannah will set up two image sets for Lab of O: internal (hig-res) and public. Public set will have Size2 (copyrighted images) and high-res (public domain, no copyright). Shared Shelf cannot have different levels of access for their collections.
• Flickr site update (ADW, PAM and Howell): Dianne sent spreadsheet for Political Americana and AD White, as now single records in Flickr lead back to Luna, we will change this so that they lead back to the collections at a higher level in Shared Shelf. Pete Hoyt can update handles, Peter Martinez can update PURLs
• Task force to check/update handles, PURLs and websites: Is this possible/necessary? Liz will send Mira a list of which Resolvers should be updated. By the end of the month, Susette and Marsha  will update Libguides (and put out a call to the Libguides users about removing these links) and will get the VR pages of catalog updated, including the VR help forms and pages. Hannah will do batch replace for AD White, Icelandic and PAM collections, after getting permissions from Pete. Checking links and websites, updating database lists.
• Upcoming Brown Bag: Innovation week is the first week of February, and they are working on the portal, DSPS reorg, images and copyright, AV (April or May – might correspond well with initiative report), new image resources, ideas would be welcome.
• Announcements: Pictor migration is complete, more collection announcements to CUL, quarterly email of any new content, we will be a test site for Tropy next fall (A new tool from Center for History and New Media at JMU that developed Zotero, Omeka and other DH tools and it will be a way to link the tools. Good for archival image research, image organization. Good for personal image use rather than large or institutional collections).