Scope: This document outlines the procedures that LTS Acquisitions staff follow when pre-order searching for a multi-volume title reveals that the 1st volume of the work has been cataloged as a single-part monograph. Judgment is required in determining whether or not the subsequent volume(s) can be ordered on the existing bibliographic record of the first volume.
Contact: Masayo Uchimaya
Unit: Acquisitions Ordering
Date updated:
Date of next review: February 2022
Compare the bibliographic information in the existing record in Voyager with the order request
Alert receivers of the multi-volume order
A. Compare the bibliographic information in the existing record in Voyager with the order request
1. If the information matches:
2. If the information varies:
3. If titles are the same, but the existing bibliographic record has a volume designation and part title (subfield 'n' and 'p', respectively) in the 245 field, carefully edit the record. (the instructions below must be carried out fully in sequence):
AFTER approval of the purchase order:
B. Alert the receivers of the multi-volume order
In the "Internal Notes" field of the purchase order in Voyager, add "originally cat. as a single-part monograph, v. [x] ordered" to alert the receivers (who, in turn, alert the catalogers) that the original monograph should be retrieved and re-cataloged.