PO# for CU's Chemistry Stockroom service is 447028, for use by Brightworks. |
Purchase Order #: 447028
From: Yvonne Marie Ellis
Sent: Monday, August 28, 2017 9:58 AM
To: Oliver B. Habicht <oh10>
Subject: RE: PO number for Brightworks
The PO has paid out $5011.25 of the $7500.00 it was set up for. That PO is still open so they can still charge to that PO until the funds run out. They have $2488.75 left.
Vonnie
From: Oliver B. Habicht
Sent: Friday, August 25, 2017 4:30 PM
To: Yvonne Marie Ellis <yme2>
Subject: PO number for Brightworks
Vonnie,
I wanted to confirm the PO below is still valid since Brightworks will be invoicing us for recent work.
And when, if ever, do PO numbers expire? Thanks, -Oliver.
1) Original PO, for creating the application solution:
2) The subsequent PO, created for maintenance and still open:
From: Yvonne Marie Ellis
Sent: Monday, July 20, 2015 9:12 AM
To: Oliver B. Habicht; David Harrington
Subject: Brightworks new PO
Purchase Order #:447028
History:
From: Yvonne Marie Ellis
Sent: Friday, November 08, 2013 10:15 AM
To: Oliver B. Habicht
Subject: PO 152902 Brightworks
Oliver,
Hi there, we are all set with using PO 152902 until June 30th, 2014. To which we will extend as reoccurring each year. So the PO will stay the same for any charges on the stockroom kiosk.
Cap originally set to $14,850.
When above email sent, cap raised to $30K. That is current cap, year-to-year (much higher than needed, now that main projected completed!).
Instead of snail-mailing in invoices to CU Purchasing (AND emailing me a copy), simply email the invoice to CU Purchasing:
http://www.dfa.cornell.edu/payments/contacts/
Accounts Payable <uco-accts-pay@cornell.edu>
This method would save the vendor time (1 step, not 2), saves a stamp, and gets vendor paid faster. (Bonus: And Oliver is not left wondering if the invoice got sent to CU Purchasing!)
And however one sends an invoice to CU purchasing:
The email's subject line might be, “Invoice attached for PO 152902”. And simply attached the invoice as a PDF. Simple!
If a vendor wishes to further reduce human error, and maybe also the repayment turn-around, it appears they can also send in their invoices DIRECTLY using their XML-format:
http://www.dfa.cornell.edu/procurement/forsuppliers/electronicinvoicing.cfm
From: Oliver B. Habicht
Sent: Wednesday, August 14, 2013 4:26 PM
To: Heather Dengler
Cc: Nicole Tedeyan
Subject: RE: Invoice #15093
Heather,
I checked and Cornell (CU) Purchasing never received your invoice. Thus, please mail then an invoice. Of course let me know if that had already been done so I can track/ report a failure (in transit (US Mail) or CU’s own receiving), as an FYI.
If it helps, the invoice that was sent to me was around the time that there was a mix-up of invoices (which Nicole straightened out). Could it be that during the mix-up time period, someone sent this invoice just to me, but not to CU Purchasing?
Let me know if you have any remaining questions or concerns- we really need to get you paid! -Oliver