Questions

The amount of data to move informs how long copying will take.

• What is the size of the data (documents, etc.) Will has on his Mac server which must be moved to his <wrd33> directory on the CIT file server? A: 49GB (iMac) and 62GB (MacBook)
  • Is DropBox.com data being sync'd to the Mac server? NO
  • Is email data being sync'd to the Mac server? NO

• What is the size of the data on Will's iMac? (See table, below)
• What is the size of the data on Will's laptop? (See table, below)
• What is the OS of the iMac? 10.6.8
• What is the OS of the laptop?10.7.5

Answers:

Are there a large number, or unusual, applications on the iMac or laptop? (These would need to be reinstalled with a clean OS.)

• Applications for ChemIT to install, if efficient:
  • MS Office suite
  • ChemDraw (standard is fine)
  • Adobe suite, if current version OK. Discuss with Will if Adobe Suite "needs" an upgrade

• Are there any you'd prefer ChemIT not re-install?
  • Don't install new version of EndNote (now ~15; current ~18) or iWork. (Will has media and can install if we don't.)

What email client is Will using? A: Outlook

What are Will's default account privileges? A: User. Has an Admin account for updates, installs, etc.

To do's

FIRST: Transition Will's remaining dependencies on Mac server and upgrade OSes

Step 1: Move Will's data on Mac file server to CIT file server

• Will will try to reconcile his two work-related "Documents" directories (on on iMac, one on MacBook) since there is a 13GB difference in size (see table, above).
• Will will then move all his Documents directory files to the CIT file server so none remain on the Mac server.

Once this is down, Will's primary (non-Dropbox) work documents are no longer on the Mac server for either the iMac or the MacBook. Instead, those files are on the CIT server.

• We keep the Mac server running so the iMac and MacBook properly log in and experience no operational change, per se.

Related info:

• Will's iMac is connecting fine to the CIT file server.
• Will's MacBook is connecting fine to the CIT file server, including from Will's home (via VPN).

Step 2: Upgrade desktop iMac

Timing: When Will is away this Thur/ Fri (8/15-16).

Leave iMac in Will's office, but ensure Will has logged into the iMac so ChemIT staff can "see" what he sees under his account.

• This allows ChemIT to grab any preferences on the Mac server, such as browser bookmarks and the like.

ChemIT then upgrades iMac with clean (and current) OS, 10.8.

• A "clean slate" removes any connection to Mac server.
• Enable access to CIT file server and ChronoSync.
• Enable's NetID/p/w access to iMac.

Step 3: Upgrade MacBook

Timing: AFTER Will confirms iMac is "good". Hoping for early in the week of 8/19".

Ensure Will has logged into the MacBook so ChemIT staff can "see" what he sees under his account.

• This allows ChemIT to grab any preferences on the Mac server, such as browser bookmarks and the like.

In ChemIT's office, upgrade laptop with clean (and current) OS, 10.8.

• A "clean slate" removes any connection to Mac server.
• Re-enable access to CIT file server and ChronoSync.
• Enable's NetID/p/w access to iMac.

Step 4: Move Mac file server out of Will's office

Timing: AFTER Will confirms iMac and MacBook are "good".

Move server to ChemIT's office for re-purposing or (eventual) disposal.

Will's to-do:

• Will to decide date Mac file server is no longer needed by his group, and if it may be used for something else then.

SECOND: Test ChronoSync on laptop, and hopefully implement

1. Enable the laptop to access Will's directory on the CIT file server.

• http://www.it.cornell.edu/services/sharedfile/howto.cfm#connect
  • If you have OS 10.6 and below, in your specific case you would use:
    smb://as-chm-dichtel.files.cornell.edu/as-chm-dichtel

2. Install and configure ChronoSync on the laptop (see below for discount link).

3. Test putting files on Will's <wrd33> directory on the CIT file server, syncing, disconnecting, modifying the file on the laptop, reconnecting, and finally checking the file from the iMac.

• Test other "round-trip".
• Test off-campus, using VPN.

ChronoSync software

The following software may help address Will's needs to have the same set of files on his 2 Macs, even when off-line for the laptop:

http://www.econtechnologies.com/takecontrol/
(Compare price discount with educational discount?)
With ChronoSync, you can synchronize, backup, and create bootable backups. ChronoSync can synchronize or backup to almost anything you can connect to your Mac. That includes folders on your Mac, other Macs, PC's, external drives, NAS drives, or anything you can mount to your Mac. Whatever your backup or sync scenario, ChronoSync has got you covered.
      http://www.econtechnologies.com/pages/cs/chrono_overview.html
Synchronization: Do you need to have your files on more than one computer? ChronoSync is the solution. ChronoSync synchronizes your files so when you switch computers all your files come with you. When you switch back, just sync and your changed files are updated on the other computer. If both files have changed, several options are given so you don't copy over a file you need. You only need to install ChronoSync on your primary Mac because ChronoSync mounts the destination Mac and synchronizes.
Mac to Mac: Whether it's one folder or all your files, ChronoSync keeps your files in sync on both your Macs. ChronoSync brings power and simplicity to the old hassles of keeping your laptop and desktop computers in sync. No more forgetting to update your contacts list, or forgetting to move that important presentation to the laptop. ChronoSync automates these tasks for you in a stable, easy-to-use environment. It keeps track of every file so only files that have changed get updated. You may only want to keep some folders and files in sync on your two Macs due to hard drive space limitations, no problem, ChronoSync can handle any scenario. If you want to keep everything the same on both Macs check out our Home-to-Home Sync tip on how to keep your entire User folder in sync on two Macs.

http://www.econtechnologies.com/pages/ca/agent_overview.html
With ChronoAgent for Mac OS X on your destination Mac, you can:

• Auto-backup a Mac when it joins a network
• Synchronize two Macs faster
• Gain complete access to your destination Mac
• Control file ownership and permissions
• ChronoSync runs on your Mac and will automatically connect to other Macs via Apple File Sharing and synchronize to them. ChronoAgent runs on the destination Mac and connects directly with ChronoSync taking the place of Apple File Sharing.