In fall 2012, the Cornell email and calendar system for faculty and staff will be switched from the campus-based Exchange service to a Microsoft cloud-based service called Office 365.

For the most part, the migration should go smoothly so that you won’t even notice that a change has been made.  Two important things that you should do now to make sure there aren’t any problems is:

• If you are still using an older version of Office, you need to UPGRADE to Office 2010 (MAC users – Office 2011)
  • Click here to download the latest version of Office.
    If you need help installing it, please talk with your local county IT contact.
    
• Message size limit has lowered to 25MB (was 50MB) to match Office 365 limit, but any existing messages above this limit in your e-mail cannot be migrated over.
  • CIT will be sending out a notification soon to those of you that have e-mails messages above this limit since when the migration to the cloud happens those e-mails will not be able to be transferred over.   (CIT will include the folder path, subject and date of these messages to help you decide if you would like to just delete it or save it somewhere else.)
  • Did you know?  You can always drag & drop any e-mail message into a folder on your computer to save it!
    • Watch how I search for large e-mail messages and move it to a folder:
      http://screencast.com/t/nBvvELyRb4
• One alternative for sending a large attachment:  http://dropbox.cornell.edu You can upload a file as big as 2GB, and it is more secure than using e-mail.

A few other things to be aware of:

• Limited to sending to 1500 recipients per day
  • If you are one of the few users who may need to send out e-mails to more than 1500 people in one day, you might be interested in creating your own Cornell listserv.
    Click here for more information or e-mail helpdesk@cornell.edu
  • E-mails in your “Deleted items” (Trash mailbox) will automatically delete after 30 days
  • Own a blackberry cell phone?  There are additional steps you will need to take after your e-mail is migrated.  CIT is actually recommending moving away from using a blackberry phone since there are so many issues.
    
    

For more information:  http://www.it.cornell.edu/services/guides/facstaff_email/office365/

(FAQs about Office 365 will go online soon, I will send an e-mail out to let you know when it’s up.)