SEPTEMBER 16, 2008
(in attendance:  Glen Wiley, Susette Newberry, Surinder Ghangas, Martha Walker, Mira Basara, Margaret Webster, Danielle Mericle, Greta Bahnemann) 

General Announcements

• Karen Brummund departure & impact - still to be determined whether or not position will be filled (likely not)
• Camio & Christian Art still available (although not subscribed)
• ArtSTOR updates
  • meeting Friday with ArtSTOR reps
  • Suspect ArtSTOR moving towards open-source/open shelf model
  • will update after meeting
• Project Updates
  • MacDougall- slated for completion mid-October (Glen finishing data for Rick)
  • Aerial:  new images in, awaiting Jim Reidy's work on centerpoints
  • Vicos:  Still to be determined where to put material- discussion with RMC
  • Flickr:  Subset of AD White going in-Susette will keep us posted

FindIt

• Impact of CUL redesign on FindIt and FIR
• Need to overhaul site: eliminate broken links and update collection descriptions
• Impact of 6.0?
  

Luna 6.0 Updates:     

• Move into "test" late September
• Functional testing early October
• Usability testing late October/early November (need to involve key faculty members)
• January implementation (if testing goes well)
• Need to involve representative from key-stakeholders (esp. HFJ) in testing and assessment.

Luna 6.0 Test team and Plan

Known Luna 6.0 Issues:-       

• Personal collections will not be supported in 6.0.
• Flickr collections must be public not private
• Presentations will not migrate to 6.0, but groups will. Faculty have to rebuild presentations if they want to go with 6.0.
• Annotations will not work in 6.0.

Issues discovered through initial testing:-        

Errors: creating and sharing groups; viewing image captions (check to see if fixed after reload of 6.0); exporting groups (varying image size, metadata transfer, etc)-        

Cross-collection searching

*****************

July 17, 2008

Mira kindly conducted a demo of Luna 6.0.   VRWG members are encouraged to play with the collections at the following urls:

http://library35.library.cornell.edu:8180/luna/servlet
http://www.davidrumsey.com/luna/servlet

PLEASE NOTE: THE LIBRARY COLLECTIONS WILL ONLY BE AVAILABLE THROUGH THE END OF JULY, AFTER WHICH WE WILL TAKE
DOWN FOR A TOTAL REVAMP/UPDATE.  

We will plan to meet with collection stakeholders in the coming months to discuss options for the new interface.  We recommend that
collection owners review the following items to determine how to set up their individual collections:

• Media Summary:  This window appears when mouse cursor is held over an image.  Collection owners should determine which four
  fields they want to display.  We highly recommend that all collections utilize the first field to identify where the image comes from (i.e.
  the collection name).  The other three fields are optional.
• Mapping for four categories:  Who/What/Where/When   Up to 20 fields can be mapped for each category.  Collection owners should determine
  which fields they want mapped for which category.  This should have an impact on how well the cross-collection search functions.
• Permissions:  Determine levels of access for public vs. password-protected use.  We are still determining how many levels of permissions will
  be available, but in the immediate future we believe there will only be three:  open-access to the public (with or without download option); open to cornell community only through authentication, and password protected access with download capability.
• Image header for collection: see HFJ collection for an example.
• Protocol for naming groups- this has the potential to get very unmanageable.  We should plan to discuss options/strategies at next VRWG meeting.

Again, we are not sure when Luna 6.0 will be fully implemented.  In the meantime, we plan to proceed with testing and reload of Cornell Collections in test.
I will plan to call a meeting of the test plan participants later in the month.

*****************

March 26, 2008

Passwords & User profiles:

Mira presented a new scenario for dealing with passwords and profiles, and suggests limiting the number to around three-four different profiles.  To implement these changes, we will plan to meet  first with those on the "front lines" of working with patrons (Susette, Karen, Greta, Jeanine), so we can identify the ideal scenario from their perspective.  We will then meet with stakeholders- RMC, KVRF, HFJ- to develop a new scheme and limit the number of p/w & profiles. 

Luna 6.0 

Surinder is working with Drake to get 6.0 up and running.  There is still no estimated date as to when this will happen.  Surinder will keep the group informed.

Danielle asked for volunteers to participate in developing a test plan for Luna 6.0.  In particular, we want to test 1) cross collection searching, 2) Luna & Webfeat (federated searching), 3) authentication, 4) Java Client and annotations.  Susette, Karen, Margaret, Mira, Danielle, and Rick will work on this (please let me know if I've missed anyone who would like to participate).

Greta and Jeanine gave an overview of the VRA conference they attended in San Diego, including some of the highlighted functionality of Luna 6.0. 

Help pages

Glen and Karen gave updates on recent changes made to the Help pages, including the following:  

• emphasize the pop-up blocker text
• correct Karen's work title
• unify the look of ARTstor, not ARTStor or ArtStor
• link Karen's email in a non-spam way