Docs original created for when site was in CommonSpot. Migrate out VIVO and other info which still pertains now that site mov(ing) to Drupal. This documentation is for folks who have a CommonSpot account to edit the Chemistry web site. Log in here: auth.cas.commonspotcloud.com/departments/chemistry/login.cfm
Tip for logging in
- Use the URL cited at the top of this page to manage the News items.
- This URL is also a good point of entry (since it give you the log-in screen) to edit any other portion of the web site. After logging in, just browse to the part of the web site you need to edit.
Adding docs and images within CCB's web site
To add PDFs and images, start at the gray "reports" button in CommonSpot.
- Images for CCB web site — Joyce and ChemIT have a shared folder for storing stock, square images (mostly of faculty) for use on the Chemistry web site.
Chemistry department's web site instructions
Useful information and links for Chemistry department's site admins, faculty, and other stakeholders. Migrated to Drupal as of July 2016 (we can hope!)
- Information for faculty — Information mostly focused on faculty pages within the Chemistry department web site.
Clearing cache if submission not showing up
Faculty images required and where used
Both square and rectangular "head shots" of faculty are used in CCB's web site, and they may all be different for any specific faculty member. And VIVO's square photo may be different from all of those in CCB's web site!
Initial Drupal-related docs, likely now obsolete
- Copy of Chemistry web site Q&A, including faculty pages — Answers to questions faculty and staff may have about the Chemistry web site. Including information about faculty pages.
Page ownership
Matrix identifying who is responsible for the text of which web pages.
URLs for managing Chemistry web site
Editing the site requires accessing specific web pages, listed here.
Using common names instead of formal names
We permit listing someone's common name in our CCB web site's directories and elsewhere. In most cases we will also list the formal name, too, to facilitate searching elsewhere.
VIVO contacts
CU Library's VIVO provisions almost all the content in each faculty member's Chemistry web page.
Workflows for requests or changes
If there are changes in the department, the Chemistry web site usually needs to be updated. Here's the information and processes to facilitate remembering and making those changes.
- Events changes, from Kelly — Kelly sends updated PDF to ChemIT, which Oliver then posts and edits the web page as appropriate.
- Faculty members' representation in Chemistry web site, and how to change the info — When there is a change in faculty, including new hires, all these pages/databases need to be addressed.
- Request workflow