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The Physics department gets a free file share on A&S's file server, which ChemIT is/ has set up. How can it represent utility to Physics Admin staff?


Departments use file servers to more efficiently share files, as compared with emailing files.

Notes

  • But as with any change in workflow, conventions may need to be discussed and agreed on, and new skills and habits developed.
  • When and if it's a "go" per Physics's decision, PhysIT can make this server "drive" appear automatically so it becomes easily available on staff computers. This is almost immediate, once committed, via AD policy.
  • Roger is working with Greg at A&S to set up the space (as of 11/15), in anticipation that this service will prove of value to Physics. This can easily be reversed if a "no go", of course.

November 2014

Phase one: Shared folders

Synonyms: Folders == directories.

Conventions used among staff will limit actions not necessarily enforced by the permissions.

Goal: Reduce complexity to reduce mistakes and facilitate debugging, balanced with ensuring security and adequate access.

 

Groups

Group nameNetIDsMembers
PhysAdm1

jcm8

dah6

John Miner

Deb Hatfield

PhysAdm2

klb79

rjf2

sfc1

?

Kacey Acquilano

Rosemary Barber

Sue Sullivan

Brad (temp)

FYI, not currently in a group:

NetIDsPerson

nbs4

Nancy Searles

SysAdmin Note:

  • Permissions on shared dept folders will be applied only by groups, not ID's (Due in part to the complexity of tracking /adding / removing individual permissions applied to folders, as well as possible file inheritance & permissions settings.)
    • Individual ID permissions should only be granted to folders in "Users" folder trees, if used. (Scripting / variables may be preferred)
  • Groups should have a functional name (please) "Business office", "Instruction", etc.
  • All Phy dept sub-groups will be put in a primary Physics Admin / dept group - which is used to apply policies, map drives, apply networked printer queues, allow access to the share, etc.
  • All staff must be in at least one sub-group. (To allow access to share, policy’s, etc.)
  • Folders which everyone can access do not need finer grained permissions. (Use primary group @ root only)

Folders and permissions

Folder namePrimary directory (folder)
owner(s) (NetID)
Full folder access, by
group or individual (NetID)
Notes

Undergrad

Sue Sullivan (sfc1)

PhysAdm1, PhysAdm2All staff?

General and Central

Sue Sullivan (sfc1)PhysAdm1, PhysAdm2All staff?

Duplicating

Brad (temp)

PhysAdm1, PhysAdm2All staff?

Course Mgmt

Rosemary Barber (rjf2)

PhysAdm1, PhysAdm2All staff?

Grad

Kacey Acquilano (klb79)

Kacey Acquilano (klb79), PhysAdm1 

Faculty

Deb Hatfield (dah6)

Kacey Acquilano (klb79), PhysAdm1 

Chair

Deb Hatfield (dah6)

PhysAdm1 

HR and Staffing

Deb Hatfield (dah6),

Nancy Searles (nbs4)

PhysAdm1, Nancy Searles (nbs4) 

Budget and Finance

Nancy Searles (nbs4),

John Miner (jcm8)

PhysAdm1, Nancy Searles (nbs4) 

Phase two: Individual's folders

  • TBD

Info from John Miner, to inform this:

Folder namePrimary directory (folder)
owner (NetID)
Full folder access, by
group or individual (NetID)
Notes

FACILITIES

JOHN  

MANAGER

JOHN 

Q: Is this more a personal folder, not a "shared" folder?

A: Sounds that way. "Users\jcm8"

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